Executive Assistant, Worldwide Grocery Stores (WWGS)

Amazon • Austin, TX

2d

About The Position

The Worldwide Grocery Stores (WWGS) organization is looking for an Executive
Assistant who wants to work in a fast-paced, exciting, and growing organization.
We are looking for someone to support two Directors on our team in either
Seattle, WA, Austin, TX or Arlington, VA.

Executive Assistants at Amazon provide high-level administrative support to
senior executives, enabling them to focus on strategic initiatives and business
operations. This role requires exceptional organizational skills, discretion,
and the ability to work in a fast-paced environment.

Requirements

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Ability to prioritize and multitask effectively
• Problem-solving and critical thinking skills
• Flexibility and adaptability to changing priorities
• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Manage complex calendars and scheduling across multiple time zones
• Coordinate domestic and international travel arrangements
• Prepare expense reports and handle budget tracking
• Process invoices and manage vendor relationships
• Organize and maintain confidential files and documents
• Draft correspondence, presentations, and reports
• Serve as liaison between executives and internal/external stakeholders
• Coordinate and facilitate meetings, including agenda preparation and follow-up
• Organize team meetings, off-sites, and corporate events
• Coordinate logistics for large-scale meetings and conferences
• Manage catering, venue selection, and technical requirements

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED