Executive Assistant
About The Position
Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Executive Assistant to directly support our CEO and leadership team. Position Overview: We are looking for a motivated Executive Assistant to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization.
Requirements
- Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required)
- Strong organizational and multitasking skills with exceptional attention to detail
- Excellent communication and interpersonal abilities, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems
- Experience with project management software (e.g., Asana, Trello, Monday.com) preferred
- Ability to handle sensitive and confidential information with professionalism
- Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment
Nice To Haves
- Marketing or social media management experience a plus
Responsibilities
- Manage and coordinate the CEO’s calendar, meetings, and appointments
- Serve as a primary point of contact for scheduling, communication flow, and executive priorities
- Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items
- Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time
- Assist in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule
- Prepare reports, presentations, meeting agendas, and documentation as needed
- Coordinate with internal staff and external partners to support smooth day-to-day operations and executive requests
- Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks
- Maintain confidential files and records with accuracy, discretion, and professionalism
- Assist with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed
Benefits
- Eligibility after a waiting period (specific benefits apply)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
