Executive Assistant

Zocdoc•New York, NY

11d•Hybrid

About The Position

Zocdoc’s most important asset is our people. An Executive Assistant serves as a trusted and valuable business partner to our leadership team. Their primary responsibility is to optimize and prioritize the leadership's time, ensuring the smooth execution of their goals. By working closely with the team, possessing excellent communication skills, delivering top-notch customer service, and fostering a strong relationship with leadership, this person guarantees that the executives can concentrate on high-yield strategic initiatives. You’ll enjoy this role if you are… Autonomous, urgent, and creative. You genuinely love high-volume and ever-changing priorities A highly motivated problem-solver Passionate about organization and structure The kind of person who enjoys working with others and finding ways to collaborate effectively Are self-driven, and able to produce high-quality results under pressure Adaptable and resourceful, you’re an expert at dealing with change, and shifting priorities A strong and effective communicator across all mediums (in person, slack, email, phone)

Requirements

A minimum of 3 years experience in an Executive Assistant role supporting Senior Directors/VPs
Superb communication and relationship management skills! You believe in keeping your stakeholders in the loop and know that multiple communication mediums are the key to success
You can handle sensitive and confidential information with high professionalism and discretion.
Humility. You believe in treating everyone with dignity and respect, regardless of title or tenure. You view this role as an opportunity to create positive change
Passion for customer service, with the ability to adapt to various personalities and rapidly shifting priorities
A compassionate but consultative and confident approach with a nothing-too-big, nothing-too-small attitude
A fundamental understanding of urgency and a passion for getting results (we move fast around here!)

Responsibilities

Full ownership of multiple calendars for our four members of the Technology leadership team
Collaborating closely with the broader EA team on projects and events that contribute to a dynamic and supportive environment
Understanding your executive's preferences, including meeting cadence, travel logistics, and conference room preparation
Managing meetings and schedules efficiently, both recurring and ad hoc, while keeping calendars organized and prioritizing tasks effectively
Meeting management, including preparing agendas, taking notes, distributing action items, etc.
Assisting in scheduling and running high-profile meetings, including Board meetings, Executive off-sites, and ongoing staff meetings. This includes, but is not limited to, attendee communications and venue management/coordination
Coordinating and overseeing complex domestic and international travel arrangements, including all necessary documentation
Working with internal members on coordinating any health and tech-related conferences as needed
Managing email on behalf of your executive, including drafting, sending, and racing communication
Complete expense reports and manage company documents and contracts as needed