Executive Assistant

Chubb • Philadelphia, PA

10h

About The Position

Chubb Benefits, a Chubb Company is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Division President and Northeast Regional Vice President. The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment. We are proud of our tradition of success in the insurance industry of over 100 years. Come join our team of hard-working, talented professionals!

Requirements

• Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a corporate environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and collaboratively within a team.
• High level of integrity and professionalism.

Nice To Haves

• Bachelor’s degree in Business Administration or a related field is preferred.

Responsibilities

• Manage and coordinate the complex calendars of the Division President and Regional Vice President including scheduling meetings, appointments, and travel arrangements.
• Draft, edit, and prepare correspondence, reports, presentations, and other documents as required.
• Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Coordinate logistics for internal and external meetings, conferences, and events.
• Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
• Prepare and process travel expense reports, ensuring compliance with company policies.
• Process invoices using the BuyNow system.
• Assist with special projects and initiatives, providing research and data analysis as needed.
• Compile and synthesize information to support strategic decision-making.
• Handle sensitive and confidential information with the highest level of discretion.
• Maintain professionalism in all interactions with internal and external stakeholders.
• Ensure the smooth operation of the executive office, including managing office supplies and equipment.
• Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunity to work closely with senior leadership and gain insights into the operations of Chubb Workplace Solutions.
• Professional development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level