Executive Assistant

Solis Mammography

1d•Onsite

About The Position

Executive Assistant Looking to elevate your career? Join us! Work Location Fairfax, VA Work Hours: Full Time, Primarily business hours Department Highlights: Ability to support Physician Leadership. Support dedicated leaders for Washington Radiology. Collaborate with various areas across organization to meet organizational needs. At Washington Radiology, our service-based culture is reflected in our day-to-day interactions that are warm and welcoming and delivered with care, compassion and clinical expertise. Our commitment to excellence can be seen across every level of our organization, beginning with our team members and extending to the patients, families, and physicians we serve. For more than 70 years, Washington Radiology has set the standard for medical imaging care. If you would like to join a dynamic team dedicated to best-in-class quality and service excellence, we would like to speak with you.

Requirements

Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
Minimum of 5 years of administrative, business, or office management experience; healthcare or physician group experience preferred.
Strong understanding of payroll processes, benefits administration, and HR compliance.
Excellent organizational, communication, and time management skills with a proactive and professional demeanor.
Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams).
Demonstrated ability to manage multiple priorities with discretion and confidentiality.

Responsibilities

Coordinate and schedule all weekly meetings with Physician Leadership, including meeting logistics, agendas, and follow-ups.
Schedule and participate in weekly financial calls; track outcomes and action items.
Prepare materials, coordinate logistics, and document minutes for PMC/PLLC meetings and conference calls; distribute minutes to eligible members only once approved.
Manage quarterly Peer Review Statistics, including monthly and weekly reminder tracking.
Prepare annual NDT benefits documentation to ensure compliance.
Complete annual Workers’ Compensation audit and coordinate with Finance and HR teams as needed.
Maintain physician-related resources on the intranet, including NPIs, benefits, vacation summaries, and internal reference materials.
Support employment verifications, ordering of lab coats, business cards, and other administrative tasks.
Oversee biweekly payroll submission and payroll register approval for physicians.
Manage 401(k) plan administration, including biweekly submission of physician contributions to Fidelity.
Record and categorize monthly physician expenses as business or discretionary; submit expense reports for payroll reimbursement.
Submit and track invoices for all PLLC expenses; ensure accuracy and timely follow-up with Accounting.
Maintain monthly tallies of physician vacation days, shifts worked, and part-time schedules to ensure contractual compliance.
Serve as a point of contact for physicians, ensuring compliance, confidentiality, and consistency with company policies.
Manage physician benefit programs, including medical, dental, vision, 401(k), and FSA plans; coordinate annual open enrollment and vendor communications.
Support physician recruitment: schedule interviews, coordinate candidate travel, host meet-and-greets, and manage candidate onboarding logistics.
Conduct new physician orientation and onboarding: new hire paperwork, systems setup, and IT scheduling.
Partner with Center Directors to assist with physician-related administrative needs (holiday forms, recognition events, communications).
Partner with Physician Leadership to maintain and update the physician schedule; process changes and requests promptly.
Track physician time off, vacation, and shift schedules; ensure alignment with contractual obligations.
Coordinate communications between physician leadership, operational teams, and administrative staff to ensure clarity and efficiency across the region.