Executive Assistant

Richemont • New York, NY

24d • $26 - $28

About The Position

THE WATCHMAKER OF WATCHMAKERS Since 1833, driven by an unquenchable thirst for innovation and creativity, and inspired by the peaceful natural surroundings of its home in the Vallée de Joux, Jaeger-LeCoultre has been distinguished by its mastery of complications and the precision of its mechanisms. Known as the Watchmaker of Watchmakers, the Manufacture has expressed its relentlessly inventive spirit through the creation of more than 1,300 different calibres and the award of more than 400 patents. Harnessing 190 years of accumulated expertise, La Grande Maison’s watchmakers design, produce, finish and ornament the most advanced and precise mechanisms, blending passion with centuries-old savoir-faire, linking the past to the future, timeless but always up with the times. With 180 skills brought together under one roof, the Manufacture creates fine timepieces that combine technical ingenuity with aesthetic beauty and a distinctively understated sophistication. Responsibilities PR OPERATIONS (50%) Support PR & Communications Senior Manager with PR operations: Assist in coordinating loans for local photoshoot requests, talent dressings and product placement for films and TV shows Help coordinate logistics with Operations, Security and Boutique teams as needed Manage PR stock including shipping, receiving, and keep track of the inventory by maintaining the shipping log Provide proper documentation and follow up through each loan process (LOR, COI, Credits…) Assist with the opening of SAP Accounts when needed Assist with the update of the lookbooks or presentations Provide on-site support during photo productions to guarantee the correct and careful handling of timepieces SDP (50%) Support SDP team with Store Design Planning Operations: Process and track vendor invoices, monitor project budgets and expenditures Support and coordinate direct purchase items, including order placement and delivery tracking Coordinate timelines, permits, landlord documentation, and vendor communications Track maintenance schedule and related costs Create and maintain vendor profile and documentation Track project budgets and assist with cost reconciliation Maintain clear and effective communication across all departments (SDP, Finance, External vendors, HQ) Qualifications SKILLS Bachelor’s degree in marketing, communications or related field 1-3 years of experience in marketing, advertising or similar role (luxury experience is a plus) SPECIFIC Exemplary skills in Microsoft Office, Excel, and PowerPoint Experience with SAP systems is preferred Flexible schedule and ability to work outside of regular business hours Strong financial tracking and organizational skills LANGUAGE Strong written and verbal communication skills in English (Spanish is a plus) SOFT SKILLS Exceptional organizational skills with the ability to manage multiple tasks simultaneously Ability to work effectively both independently and collaboratively Attentive to details, dynamic, agile Excellent communication skills and verbal skills Problem-solving, Flexibility and business-focused Ability to prioritize and manage competing deadlines Richemont offers a generous compensation and benefits package for eligible employees. Only candidates selected for further consideration will be contacted. We Offer Employee wellbeing is a top priority at Richemont. We offer a comprehensive benefits program to support employees and their loved ones. Our core benefits include medical, dental, and vision programs. Health savings and flexible spending accounts are also available. The company offers income protection solutions including life insurance, disability benefits, and 401(k) with employer match. Understanding the importance of work-life balance, our total rewards include paid time off, a wellness reimbursement benefit, and access to the employee assistance program. Employees are encouraged to make a difference in their local communities with volunteer days off, supporting initiatives that drive change. At Richemont, We Craft the Future! Expected Salary Range: $26-$28/hour Salary will be determined based on relevant skills and experience. In our Group, you can start anywhere and go everywhere. Internal mobility is one of the best growth accelerators to develop within Richemont and our Maisons. We encourage our people to be curious, drive their own career, and dream big.

Requirements

• Bachelor’s degree in marketing, communications or related field
• 1-3 years of experience in marketing, advertising or similar role (luxury experience is a plus)
• Exemplary skills in Microsoft Office, Excel, and PowerPoint
• Flexible schedule and ability to work outside of regular business hours
• Strong financial tracking and organizational skills
• Strong written and verbal communication skills in English (Spanish is a plus)
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously
• Ability to work effectively both independently and collaboratively
• Attentive to details, dynamic, agile
• Excellent communication skills and verbal skills
• Problem-solving, Flexibility and business-focused
• Ability to prioritize and manage competing deadlines

Nice To Haves

• luxury experience is a plus
• Experience with SAP systems is preferred
• Spanish is a plus

Responsibilities

• Assist in coordinating loans for local photoshoot requests, talent dressings and product placement for films and TV shows
• Help coordinate logistics with Operations, Security and Boutique teams as needed
• Manage PR stock including shipping, receiving, and keep track of the inventory by maintaining the shipping log
• Provide proper documentation and follow up through each loan process (LOR, COI, Credits…)
• Assist with the opening of SAP Accounts when needed
• Assist with the update of the lookbooks or presentations
• Provide on-site support during photo productions to guarantee the correct and careful handling of timepieces
• Process and track vendor invoices, monitor project budgets and expenditures
• Support and coordinate direct purchase items, including order placement and delivery tracking
• Coordinate timelines, permits, landlord documentation, and vendor communications
• Track maintenance schedule and related costs
• Create and maintain vendor profile and documentation
• Track project budgets and assist with cost reconciliation
• Maintain clear and effective communication across all departments (SDP, Finance, External vendors, HQ)

Benefits

• medical
• dental
• vision programs
• Health savings and flexible spending accounts are also available
• life insurance
• disability benefits
• 401(k) with employer match
• paid time off
• wellness reimbursement benefit
• access to the employee assistance program
• volunteer days off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees