Executive Assistant

PDW • Huntsville, AL

9h • Hybrid

About The Position

Performance Drone Works (PDW) builds technologies for the warfighter, by the warfighter. Born out of the Drone Racing League, our roots are competitive, our mindset is tactical, and our mission is clear: deliver purpose-built unmanned systems to those who serve. We are not here to sell vapor; we build and ship real capabilities for real missions. We're seeking a highly organized and proactive Executive Assistant to provide shared support to our CFO, CMO and Chief People Officer. This role is essential to maximizing efficiency and outcomes for these leaders by managing calendars, coordinating travel, handling expenses, assisting with events, managing special projects and coordinating with other EAs and internal stakeholders. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can anticipate needs before they arise.

Requirements

• 5-7 years of experience as an Executive Assistant supporting senior executives in a fast-paced corporate or technology environment; 10+ years total in administrative or operations roles.
• Exceptional organizational and multitasking skills with a proven ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and common collaboration tools (e.g., Slack, Asana, Zoom).
• Experience coordinating travel and managing complex schedules across multiple time zones.
• High level of integrity, professionalism, and reliability.

Responsibilities

• Manage and maintain the calendars, including scheduling meetings, appointments, and travel commitments, and resolving meeting conflicts.
• Coordinate complex domestic and international travel itineraries, logistics, and accommodations.
• Process and track expense reports and reimbursements with accuracy and timeliness.
• Support some company and executive-level events—planning, logistics and onsite coordination.
• Contribute to the company's master calendar as it relates to your client’s involvement.
• Drive completion of small projects and initiatives as assigned.
• Serve as an extension of the executive’s brand with internal and external stakeholders, which makes optimism, enthusiasm and hospitality core traits to be evident in verbal and written communication.
• Build strong cross-functional relationships to streamline communication across teams.
• Maintain strict confidentiality and discretion in all interactions and information handling.

Benefits

• Comprehensive BCBS medical, dental, and vision coverage; 80% sponsored by the company.
• Safe Harbor 401(K) with company match.
• Paid Parental Leave.
• A work environment that encourages teamwork and innovation.
• Employer provided life insurance.
• Robust Employee Assistant Program (EAP).
• Competitive salary, generous paid time off (PTO), and flexible leave options.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 11-50 employees