Executive Assistant

National Insurance Crime Bureau•Oak Brook, IL

6h•$50,563 - $62,476•Hybrid

About The Position

With a 110-year heritage, the National Insurance Crime Bureau (NICB) is the nation's premier not-for-profit organization dedicated exclusively to fighting insurance fraud and crime. NICB membership includes more than 1,200 property-casualty insurance companies, vehicle rental companies, auto auctions, vehicle finance companies, self-insured organizations and strategic partners. Beyond our membership, our nearly 400 employees work with law enforcement agencies, technology experts, government officials, prosecutors, international crime-fighting organizations and the public to lead a united effort to prevent and combat insurance fraud and crime. A career with the National Insurance Crime Bureau (NICB) is rewarding and fulfilling to people who have the passion to play an important role in combating insurance fraud and vehicle crime. At the NICB, we know our people are our competitive advantage, and so, we offer a work atmosphere that is second to none. Position Purpose: Administers and manages all corporate records, legal filings and contracts for the organization, as well as all aspects of NICB governance process, including supporting the Annual Meeting of NICB Members, meetings with the Board of Governors, and managing all communications and records. Coordinates and manages logistics of NICB’s National Conference of Insurance Crime Attorneys. Provides administrative support to all Law & Policy Department staff and ensures that project deadlines are tracked and met. Work Arrangement and Description: This is a hybrid position and the Reporting Location is NICB Headquarters (Oak Brook, IL). The individual will be provided with the privilege and flexibility to work away from NICB Headquarters, but will be required to report periodically in-person based upon business needs, subject to the discretion of their supervisor, and in compliance with NICB's rules and procedures.

Requirements

Experience in an administrative role required. Experience supporting senior level executives preferred.
Excellent typing speed and accuracy (60 wpm)
Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
Experience working in a legal setting preferred
Legal assistant certificate or associate’s degree preferred
Experience with document organization software preferred
Speed writing, shorthand or court reporting preferred
Notary preferred
Excellent organization skills
Strong attention to detail
Works proactively and independently
Maintains confidentiality and discretion in handling sensitive matters
Excellent written and verbal communication skills
Ability to build rapport with colleagues across the organization, including at the Executive level and with Executive-level Board Members
May be required to work overtime as approved

Responsibilities

Administers, manages, and maintains all corporate records, legal fillings, and contracts including but not limited to state annual reports, state licenses, vehicle insurance policies, and legal responses to annual audits. Coordinates with stakeholders and manages deadline and timing requirements.
Administers and manages all communications notifications, filings, documents, and records associated with NICB’s Annual Meeting of the Members, Board of Governors meetings, and Board of Governors Committee meetings, including taking minutes of all meetings. Coordinates activities with stakeholders.
Coordinates and manages all activities and logistics associated with NICB’s National Conference of Insurance Crime Attorneys, including managing CLE accreditation and facilitating submission of individual participants to fulfill requirements; and coordinating accommodations, transportation, meals, and social events.
Develops and maintains dynamic calendar of significant Law and Policy dates, events, deadlines, and milestones, communicating assignment deadlines and suspense dates and following up as necessary.
Tracks and processes outside counsel invoices.
Manages departmental mail and inventory as needed.
Performs other duties as assigned.