Executive Assistant

Cboe Global Markets • Kansas City, MO

1d • Onsite

About The Position

At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world.
We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level. We strive to provide employees a safe space to network, share ideas and create opportunities.
Cboe is seeking a highly motivated and collaborative Executive Administrative Assistant to join our professional and friendly team. The Executive Administrative Assistant will provide high‑level administrative, operational, and event‑planning support to senior executives. This role manages complex calendars, oversees travel logistics, coordinates major departmental activities, supports board‑level processes, and contributes to the planning and execution of internal events.

Requirements

• 5+ years of executive administrative experience
• Experience in event planning or large-scale meeting coordination
• Strong proficiency in Microsoft office and collaboration tools
• Strong verbal and written communication skills
• Exceptional organization and multitasking ability
• In office 4-5 days per week

Responsibilities

• Manage complex calendars and scheduling for multiple senior leaders, including prioritizing requests, resolving conflicts, and ensuring executives are prepared for upcoming commitments.
• Coordinate domestic and international travel for executives, including itineraries, accommodations, transportation, and travel documentation.
• Provide day‑to‑day administrative support, including document preparation, meeting briefings, and communication on behalf of executives.
• Serve as an ambassador of the firm to visitors and external stakeholders
• Coordinate TechOps Board Meeting materials for the Legal Team.
• Manage recurring institutional programs such as Monthly Exec & S/VP Small Group Gatherings, KC SMG & SDDG Gatherings, quarterly New Hire Orientations, and quarterly Strategy Sessions.
• Maintain meeting agendas, attendee lists, and follow‑up items.
• Administer Purchase Orders and collaborate with Finance and Infrastructure partners.
• Submit and manage Board member expense reports, including travel and car service needs.
• Maintain executive files, departmental records, and confidential materials.
• Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible
• Assist the Events Team with planning and execution for internal and external events: department meetings, offsites, retreats, celebrations, trainings, and team‑building activities.
• Coordinate venues, catering, AV, décor, materials, transportation, vendor management, and budget tracking.
• Develop event timelines, run‑of‑show documentation, and manage on‑site event support.
• Support hybrid/virtual event logistics and technology.
• Guest and visitor centricity and understanding the importance of guest’s preferences Communication & Relationship Management
• Serve as a liaison between executives, internal teams, and external partners.
• Draft correspondence, announcements, presentations, and meeting summaries.
• Handle confidential information with discretion and professionalism.
• Serve as an ambassador of the firm to visitors and external stakeholders

Benefits

• Fair and competitive salary and incentive compensation packages with an upside for overachievement
• Generous paid time off, including vacation, personal days, sick days and annual community service days
• Health, dental and vision benefits, including access to telemedicine and mental health services
• 2:1 401(k) match, up to 8% match immediately upon hire
• Discounted Employee Stock Purchase Plan
• Tax Savings Accounts for health, dependent and transportation
• Employee referral bonus program
• Volunteer opportunities to help you give back to your communities
• Complimentary lunch, snacks and coffee in any Cboe office Paid Tuition assistance and education opportunities Generous charitable giving company match Paid parental leave and fertility benefits On-site gyms and discounts to other fitness centers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed