Executive Assistant

GSK•Upper Providence, PA

About The Position

Are you a proactive and highly committed professional looking to make a meaningful impact in a global biopharma organization? As the Executive Assistant of the GSK Oncology Global Product Strategy (GPS), you will play a key role in supporting our GPS Oncology Senior Vice President as well as their leadership team activities. This role offers an exciting opportunity to grow your career while contributing to GSK’s mission of uniting science, technology, and talent to get ahead of disease together. This role will provide you with the opportunity to lead key activities, including… People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people. If you require an accommodation or other assistance to apply for a job at GSK, please contact the appropriate Recruitment Staff by emailing us at - [email protected]. GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site. Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/ We are a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together. Find out more on our career site.

Requirements

Associate degree and 5+ years of executive administrative support experience.
Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Nice To Haves

Successful experience supporting a similar seniority of leader (SVP) in a large and complex organization.
Experience dealing with a Board and a CEO office.
Discretion and professionalism, handling highly confidential and sensitive information.
Proactive and autonomous, used to anticipate with limited direction.
Strong organizational skills, ability to multi-task without compromising quality of work, with exceptional attention to detail.
Ability to manage a complex, fast-moving calendar across multiple time zones, meeting prioritization, with proactivity and diplomacy.
Strong resilience under pressure, ability to cope with change while maintaining a calm and professional manner.
Excellent interpersonal skills, ability to build effective relationships with internal and external stakeholders, at different levels and from different cultures.
Ability to think on their feet and work on their own as well as being a strong team player with good listening skills.
Excellent MS office/tech skills.
Proficiency in ERP systems (Concur, CERPS, Fiori, Workday, travel booking tool etc.) and ability to independently process and approve purchase orders and manage related workflows on behalf of the SVP.

Responsibilities

Proactively manage the extensive and complex calendar of the SVP, ensuring that their time is effectively managed.
Coordinate the SVP’s travel schedule, ensuring best use of their time when visiting countries.
Process necessary visa applications and ensure travel vaccination guidelines are met.
Produce all necessary documentation including preparation of materials in advance for key meetings.
Organize, plan and attend all GPS Oncology leadership meetings.
Organize all logistics (meeting rooms, technology, visitors, catering etc.), while adhering to the Company policies, liaising with internal/external parties.
Work with GPS Oncology Comms leadership team to set up Let’s Talk sessions, broadcasts, and filming.
Proactively deal with issues for the SVP and in the SVP’s absence, use initiative and knowledge to bring resolution.
Process expenses, purchase orders and invoicing within the required timeline.
Independently monitor internal and external correspondence and requests, ensuring appropriate reply/timely delegation and tracking of actions/awareness of when to raise information to the SVP.
Liaise with the office of the CEO, building strong relationships with GPS executive assistants.
Coordinate timely on/off-boarding of GPS Oncology LT members, taking online-manager responsibility if needed, acting as mentor to provide support with systems and processes.
Maintain online working area with key documents and files to create an accessible data repository for the SVP and their Leadership team.
Align with all policies, procedures, legal and regulatory requirements.