Executive Assistant

HHM Talent•Hammond, LA

11d

About The Position

The Executive Assistant will provide high-level administrative and operational support to the Owner of a growing multi-rooftop automotive group. This role is critical to ensuring efficiency, organization, and communication across the organization. The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities.

Requirements

Strong organizational and time management skills with the ability to prioritize effectively
Excellent written and verbal communication skills
High level of discretion and professionalism
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)

Nice To Haves

Experience in a fast-paced or multi-location environment preferred
Automotive or dealership experience is a plus, but not required

Responsibilities

Manage complex calendars, scheduling, and meeting coordination for executive leadership
Assist with tracking expenses, invoices, and basic financial documentation
Prepare reports, presentations, and correspondence on behalf of leadership
Act as a gatekeeper for incoming communication, prioritizing and directing as needed
Coordinate internal and external meetings, including agendas, materials, and follow-ups
Assist with project tracking and ensure deadlines and deliverables are met
Support communication across multiple rooftops to ensure alignment and efficiency
Maintain organized records, files, and documentation
Assist with special projects and ad hoc requests from leadership
Handle sensitive and confidential information with discretion
Serve as a point of contact between executives, employees, and external partners
Maintain a high level of professionalism in all communications