Executive Assistant

GBMC HealthCare • Towson, MD

11d

About The Position

Under limited supervision and according to general directions, performs varied administrative duties such as composing and typing complex correspondence, relaying confidential information, gathering and interpreting information to develop complex reports and maintaining department files. Uses discretion and judgment in screening important visitors and telephone calls and in planning and organizing own work as well as supervisor’s in meeting established priorities. Manages Executives’ Outlook calendar and sets up meetings. Accurately takes minutes during Committee and Board Meetings. Must be able to meet deadlines in a fast-paced quickly changing environment. Must be able to take a proactive approach to problem-solving with strong decision-making skills. Must be fluent in MS Office Suite. Education: A.A. or equivalent Experience: Minimum of five years relevant experience

Requirements

• General knowledge of office practices, procedures, and equipment; of business English, spelling, punctuation grammar and arithmetic
• Skill in Data analysis and interpretation
• Skill in using computers and a variety of personal productivity applications
• Skill in understanding and following oral and written instructions and in communicating effectively both orally and in writing
• Skill in proofing office correspondence, forms, and other work product for typographical errors, spelling, grammar, and punctuation
• Ability to read and write well enough to proof and edit non-routine reports, correspondence and charts for sentence structure, grammar and readability.
• Ability to compose and type routine responses to requests for information for supervisor’s signature
• In-depth understanding of MS Office Suite with emphasis on Excel, PowerPoint and Word
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Must be able to take a proactive approach to problem-solving with strong decision-making skills
• Must be fluent in MS Office Suite
• A.A. or equivalent
• Minimum of five years relevant experience

Responsibilities

• Composing and typing complex correspondence
• Relaying confidential information
• Gathering and interpreting information to develop complex reports
• Maintaining department files
• Screening important visitors and telephone calls
• Planning and organizing own work as well as supervisor’s in meeting established priorities
• Managing Executives’ Outlook calendar and sets up meetings
• Accurately takes minutes during Committee and Board Meetings

Benefits

• Competitive salary and generous paid time off
• Free parking
• Monthly MTA bus pass subsidy-85% paid by GBMC "if applicable"
• Company subsidized onsite fitness and wellness center "if applicable"
• Pre-paid tuition to pursue professional development, additional certifications, and degree programs
• Comprehensive health, dental, and vision coverage
• 401 (a) and 403 (b) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees