Executive Assistant

DAT•Seattle, WA

5d•$83,000 - $126,000•Hybrid

About The Position

Discover your future at DAT Freight & Analytics, where innovation meets impact. For over four decades, DAT has been at the forefront of transportation and logistics, helping businesses move freight with greater efficiency and confidence. We are a technology company that removes uncertainty from freight for truckers, brokers, and shippers every day. Our advanced tools and data intelligence empower professionals to make smarter decisions, optimize costs, and operate more successfully. Through the industry's largest digital freight marketplace and insights derived from over $1 trillion in freight transactions, we provide the mission-critical information that keeps supply chains running smoothly across the country. DAT is proud to be an award-winning workplace that fosters innovation, celebrates success, and values professional growth. With strategic offices in Beaverton, Oregon, Denver, Colorado, Springfield, Missouri, and Bangalore, India, our teams collaborate to solve the transportation industry's most complex challenges. Ready to shape the future of freight technology? Learn more at dat.com/company . The Opportunity The Executive Assistant DAT provides comprehensive support to the company's executive team, including the CEOand other key leaders. The Executive Assistant is an essential bridge between the executives and various departments, facilitating seamless communication and ensuring efficient operations. This position requires exceptional organizational skills, strong attention to detail, and the ability to handle confidential information with utmost discretion.

Requirements

Bachelor's degree in Business Administration, Communications, or a related field.
Proven experience as an executive assistant supporting C-suite or senior-level executives.
Excellent organizational skills and the ability to manage multiple tasks and priorities.
Strong attention to detail and accuracy in all aspects of work.
Proficiency in office software (e.g., Microsoft Office Suite, G Suite).
Exceptional written and verbal communication skills.
Ability to work independently with minimal supervision and adapt to dynamic situations.
Proactive and resourceful problem solver, anticipating needs and finding solutions.
High level of professionalism and discretion in handling confidential information.

Responsibilities

Calendar and Schedule Management: Manage the executives' calendars, including scheduling and coordinating meetings, conference calls, and appointments. Prioritize conflicting requests and ensure the executives' time is optimized.
Travel and Logistics: Make travel arrangements, including flights, accommodations, and ground transportation, for the executives when required. Prepare detailed itineraries and handle travel-related expenses.
Event Planning & Execution: Design and execute leadership offsites and meetings for groups ranging from 10-100 attendees, managing end-to-end event logistics including venue selection, catering, AV setup, transportation, and accommodations
Communication and Correspondence: Act as the primary point of contact for internal and external communications directed to the executives. Respond to emails, phone calls, and inquiries promptly, representing the executives in a professional manner.
Confidentiality and Data Security: Handle sensitive and confidential information with the utmost discretion and maintain data security protocols at all times.
Project Support: Assist the executive team in various projects and initiatives, coordinating with different departments and stakeholders to ensure project milestones are met.
Document Management: Organize and maintain electronic and physical files, documents, and records related to executive activities.
Office Management: Oversee office operations and ensure that the executives have all the necessary resources and support to perform their duties efficiently.
Relationship Building: Establish positive and professional relationships with internal teams, clients, and external partners on behalf of the executives.

Benefits

DAT is an award winning employer of choice. For starters, we have a hybrid work environment, but we also know what makes a great workplace. We have a time-tested and resolute set of operating values predicated on integrity, mutual respect, open communication, and executing with excellence. These values inform our strategic vision as much as any one of our products does. We’ve been an employer of choice in the Portland metropolitan area for four decades, and within one year of opening our Denver office, DAT was #26 on Built In Colorado’s 100 Best Places to Work In Colorado.
Medical, Dental, Vision, Life, and AD&D insurance
Parental Leave
Flexible time off
An additional 10 holidays of paid time off per calendar year
401k matching (immediately vested)
Employee Stock Purchase Plan
Short- and Long-term disability sick leave
Flexible Spending Accounts
Health Savings Accounts
Employee Assistance Program
Additional programs - Employee Referral, Internal Recognition, and Wellness
Free TriMet transit pass (Beaverton Office)
Competitive salary and benefits package
Work on impactful projects in a cutting-edge environment
Collaborative and supportive team culture
Opportunity to make a real difference in the trucking industry
Employee Resource Groups