Executive Assistant

RWE•Austin, TX

32d•Onsite

About The Position

The Executive Assistant (EA) provides high level administrative, operational, and strategic support to a Senior Vice President (SVP) of Corporate Affairs. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast paced environment, can manage multiple priorities simultaneously, able to work without guidance, and is comfortable representing the SVP in day to day communications.

Requirements

Minimum 7 years of high level executive support
Proven demonstration of analytical and problem solving skills
Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint.
Demonstrated ability to exercise discretion and handle confidential information
Excellent communication skills, both verbal and written
Ability to quickly learn new technology programs
Able to work independently and as part of a team
Strong organizational, time management, and multitasking skills
Critical thinking and problem-solving skills
High level of attention to detail and follow through
This position is an office-based role with some travel and visits to other RWE Americas offices and field locations
Must be able to sit, walk, or stand for long durations of time
Applicants must be legally authorized to work in the United States. RWE Americas is unable to sponsor or take over sponsorship of employment visas at this time.

Responsibilities

Act independently to organize and support meetings, conferences and events
Manage and optimize a complex executive calendar, including scheduling, rescheduling, and prioritizing meetings
Coordinate across multiple stakeholders and time zones to ensure deadlines and commitments are met
Attend meetings as required and prepare meeting minutes, notes and action logs
Provide high level administrative support including document assimilation, preparation, and quality assurance
Act as liaison between SVP and internal and external contacts
Serve as a trusted partner and advisor to the SVP, proactively managing priorities and anticipating needs
Act as point of contact for administration issues and escalating as appropriate
Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
Plan and book all SVP business travel including preparation of all necessary forms and documents
Prepare and submit travel and business expense reports accurately and on time
Check, and maintain SVP email Inbox; forward, escalate and respond as necessary

Benefits

Medical
Dental
Vision
Life Insurance
Short-Term Disability
Long-Term Disability
401(k) match
Flexible Spending Accounts
EAP
Education Assistance
Parental Leave
Paid time off
Holidays
Eligible employees also participate in short-term incentives, in addition to salary.