Executive Assistant

MasTec Inc.•Clinton, IN

46d•$31 - $40•Hybrid

About The Position

We are seeking an Executive Assistant to join our growing organization in a new role for our business. You will be responsible for providing high quality, timely executive assistance to a group of Executive leaders. You will perform tasks that require a significant level of trust and self-discipline/confidential discretion. Responsibilities will include moderate to advanced difficulty requiring excellent clerical skills in multiple areas. A successful candidate will have skills with software systems, Microsoft suite, presentations, and written and verbal communication. Depth of knowledge related to reporting and data analysis will be helpful. There may be occasional support requests outside of typical business hours when supporting the leaders, particularly close to quarterly and group meetings. We provide all of your company equipment, including a work cell phone.

Requirements

Five or more years' experience as an Executive Assistant supporting multiple executives, or 10+ years of directly related experience and/or training or equivalent combination of education and experience.
Associates degree or equivalent from two-year college or technical school.
A combination of education & experience will be considered in lieu of a degree.
Proficiency in Microsoft 365 Suite and navigating software systems that are relevant to the support of Segment Executive roles.
Exceptional confidentiality, ability to respectfully handle and resolve conflict, and demonstrated courtesy and professionalism with all levels of the organization.
Ability to stay extremely organized and successfully navigate competing priorities, strategic shifts, and organizational change.
Write reports, business correspondence, and policy and procedure manuals.
Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
Common sense understanding to carry out instructions furnished in written, oral or diagram form.
Deal with problems involving several concrete variables in standardized situation.
Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles.

Responsibilities

Manage event planning and scheduling
Manage calendars, appointments, and meetings for Segment Executives
Prepare agendas, presentations, materials and other documents for executive meetings and events
Create and maintain filing and other organizational systems
Manage various memberships and ticket distribution
Screen calls and correspondence in a professional and confidential manner
Coordinate policy and process for company donations within CE&I
Coordinate Segment team events
Notarize and apply company seals on documents as requested
Oversee maintenance processes for CE&I corporate office spaces
Ensure policy and process for assigning and reserving space in CE&I office locations
Reconcile credit cards for Executive Leadership
Complete expense reports for Executive Leadership

Benefits

Compensation is anticipated between $31.02-$40.00 /hour, commensurate with experience
Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
Discounted National Gym Membership Network
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan