Executive Assistant

Amazon • Boston, MA

5d

About The Position

AWS is seeking a dedicated, well-organized, and customer-obsessed Executive
Assistant to provide support for two leaders on the Storage and Analytics, File
&
Object Storage team. This is an exciting opportunity to partner with a long-term
Amazonians and support leaders and an organization responsible for several
AWS services used by millions of customers around the world.
As part of a fun and highly collaborative team, you will be comfortable working
independently as well as actively engaging in shaping and nurturing our team
culture. In this role, you’ll be responsible for keeping your leader organized,
informed, and on task by meticulously managing their calendar, proactively
anticipating needs, and driving continuous improvements. You’ll be able to
manage multiple, sometimes competing, priorities, and be flexible when new
issues arise. A high level of integrity and discretion in handling confidential
information, and professionalism in dealing with leaders (inside and outside of
Amazon) is crucial for this role
Working in a highly ambiguous environment, you will complete tasks and projects
quickly and with little to no guidance, and take effective action without having
to know the total picture. You will apply a superior attention to detail, great
organizational skills, and the ability to meet tight deadlines and juggle
multiple critical requests while maintaining flexibility, a sense of humor, and
most importantly, grace under pressure. You will understand business priorities,
demonstrate the ability to proactively anticipate needs, and drive improvements
to build capacity for the leaders and their teams. Over time, you will build
deep and trusting professional relationships with the leaders and their teams,
which will blossom into strong partnerships that provide opportunity for special
projects with increased responsibility and long-term career growth.

Requirements

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• Experience leading process improvements
• Experience with domestic or international travel coordination
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Nice To Haves

• 7+ years of senior level leadership support experience
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Expertly manage complex executive calendars across multiple time zones
• Craft detailed, efficient travel itineraries that optimize time and productivity
• Manage expense report coordination and submission
• Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.
• Partner with leaders to understand their priorities and build processes to make their organizations happier and more effective.
• Have fun at work and help others do the same; support a positive team culture

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED