Executive Assistant

Centricity•Austin, TX

18d•$90,000 - $110,000•Onsite

About The Position

The Senior Executive Assistant is a highly experienced, resourceful, and strategically minded partner who provides comprehensive executive support to the CEO, President and select C-suite leaders. This individual operates with exceptional judgment, anticipates needs, and ensures seamless execution across all administrative, operational, and strategic priorities. The ideal candidate has an extensive track record supporting multiple senior executives in fast-paced, high-growth environments and excels at navigating complex, confidential, and evolving business needs.

Requirements

Bachelors degree in Business Administration or a related field preferred.
710+ years of progressive executive support experience, including support for multiple C-suite executives in a dynamic environment.
Demonstrated success operating with autonomy, anticipating executive needs, and managing complex logistical and operational workflows.
Exceptional written and verbal communication skills with the ability to craft executive-level messaging.
Advanced organizational ability with flawless attention to detail and multitasking capability.
Strong time-management skills with proven experience balancing competing priorities under pressure.
Strategic problem-solving skills, sound decision-making, and the ability to remain composed in high-stakes situations.
Deep expertise in executive operations, administrative systems, and corporate protocols.
Proficiency in Microsoft 365 and collaboration tools, with the ability to streamline workflows and enhance executive productivity.

Responsibilities

Serve as a trusted advisor and primary administrative partner to the CEO and executive leadership team, ensuring alignment of priorities and enabling senior leaders to operate at maximum effectiveness.
Exercise expert calendar management, prioritizing time with consideration for business strategy, key initiatives, and shifting demands.
Independently triage and respond to sensitive communications, including email, phone, and internal inquiries, with a high degree of professionalism and discretion.
Orchestrate complex domestic and international travel, including multi-stop itineraries, executive-level accommodations, and contingency planning.
Lead end-to-end meeting preparation: develop agendas, produce executive-ready materials, track and drive follow-through on action items, and ensure the CEO is thoroughly briefed for every engagement.
Manage executive expense reporting with precision, and review/approve expense submissions from senior leaders as needed.
Maintain accurate corporate records, legal documents, and board minutes across the parent entity and subsidiaries; partner closely with legal and compliance teams to ensure proper governance standards.
Provide operational support around legal matters, including document discovery management, coordination with external counsel, and timely processing of official notices.
Draft, refine, and distribute high-impact internal communications on behalf of the CEO and executive team.
Review and approve corporate communication outputs such as newsletters, social media content, and company-wide announcements.
Oversee office space planning, liaise with building/property management, and proactively identify opportunities to enhance workplace operations.
Coordinate catering, onsite events, and corporate hospitality needs for meetings and executive gatherings.
Lead planning and execution of the annual client/investor event, owning logistics, vendor management, transportation, and guest coordination.
Partner with leadership to design and execute initiatives that strengthen employee engagement and community impact.
Maintain strict confidentiality, sound judgment, and utmost professionalism in all interactions.
Represent the executive office with maturity, diplomacy, and a high capacity for navigating evolving and sensitive organizational matters.