Executive Assistant

KiZAN Technologies • West Chester, OH

2d • Onsite

About The Position

This is not a traditional administrative role. As Executive Assistant to the CEO, you will serve as a strategic partner and trusted advisor at the highest level of leadership. This role demands exceptional judgment, absolute discretion, and mastery of executive-level coordination. You will be responsible for anticipating needs, orchestrating priorities, and ensuring flawless execution across the organization. If you thrive in high-stakes environments and excel at enabling leadership success, this is your opportunity to make an impact that matters.

Requirements

• Proven Expertise: 7-10 years as an Executive Assistant, with at least 5 years supporting C-Suite executives in a fast-paced, high profile environments.
• Technical Mastery: Advanced proficiency in Microsoft Office Suite and enterprise scheduling tools.
• Communication Power: Exceptional written and verbal skills, with the ability to influence and inspire at all levels.
• Operational Agility: Ability to manage competing priorities under pressure with grace and precision.
• Professional Integrity: Uncompromising discretion and professionalism in all interactions.
• Executive Accountability: Proven experience helping a CEO stay on task by organizing priorities, tracking action items, and ensuring timely follow-through on commitments

Nice To Haves

• Bachelor’s Degree
• Change & Growth Experience: Background supporting leaders during periods of organizational growth, transformation, or scaling.

Responsibilities

• Strategic & Executive Partnership Act as a trusted thought partner to the CEO, aligning priorities with organizational goals and proactively identifying and mitigating risks and challenges.
• Track strategic initiatives, monitor milestones, and ensure timely, accurate execution of key priorities.
• Anticipate executive needs and provide strategic recommendations to support business objectives and decision making.
• Executive Calendar & Time Management Lead management of a complex, high-volume executive calendar with exceptional attention to detail and foresight.
• Coordinate priorities, meetings, and deadlines to ensure optimal use of executive time.
• Leadership Engagement & Governance Prepare high-impact presentations, reports, and briefing materials for senior leadership meetings, board sessions, and executive forums.
• Support project governance by maintaining visibility into deliverables, timelines, and outcomes across executive initiatives.
• Manage sensitive and confidential communications with discretion and professionalism.
• Communication & Brand Representation Draft and edit executive-level correspondence, presentations, and internal communications that reflect KiZAN’s brand, culture, and commitment to innovation.
• Serve as a liaison between the CEO, leadership team, and internal/external stakeholders.
• Technology Enablement & Process Optimization Leverage Microsoft 365, Teams, and SharePoint to optimize workflows, improve collaboration, and drive operational efficiency.
• Identify opportunities to streamline executive and organizational processes through technology and best practices.
• Maintain accurate executive records, trackers, dashboards, and documentation through timely and precise data entry across calendars, reports, and enterprise systems.
• Global Travel & Event Management Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Plan and execute high-profile meetings and events, ensuring a seamless and professional experience.
• Confidentiality, Compliance & Corporate Governance Uphold the highest standards of confidentiality, discretion, and professionalism in all executive matters.
• Ensure adherence to corporate governance practices and internal compliance standards.

Benefits

• Health & Wellness: Comprehensive medical, dental, and vision coverage.
• Future-Ready Retirement: Employer-sponsored 401(k) with company contributions.
• Security & Protection: Company-paid life insurance and disability coverage.
• Generous PTO: Ample vacation, 8 paid holidays, and a floating holiday.
• Professional Growth: Access to cutting-edge technologies, certifications, and career development through Microsoft partnerships.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees