Executive Assistant

International Fresh Produce

14d•Remote

About The Position

The Foundation for Fresh Produce (The Foundation) is a global philanthropic nonprofit dedicated to growing a healthier world by changing the trajectory of human health. With ambitious goals to become an influential, global organization, The Foundation works across sectors to advance fruit and vegetable consumption as a cornerstone of improved health, equity, and long-term demand. The Executive Assistant provides high-level administrative and executive support to the President, a globally engaged leader whose work includes interaction with senior leaders across philanthropy, public health, business, and government. The Executive Assistant is a trusted partner and extension of the President, enabling strategic focus through anticipation, sound judgment, and thoughtful coordination with mastery, discretion, and professionalism for the array of stakeholders.

Requirements

Bachelor’s degree
5+ years of executive administrative or executive assistant experience
Experience supporting senior leaders in business, public life, or philanthropy
Proven discretion with highly confidential information
Excellent written and verbal communication skills
Strong proficiency with word processing, spreadsheets, and scheduling tools
Highly organized, detail-oriented, and self-directed
Comfortable working in dynamic environments with ambiguity

Nice To Haves

Experience in nonprofit, foundation, association, healthcare, or corporate environments
Experience supporting boards and donor-facing leadership
Familiarity with CRM systems and fundraising administration

Responsibilities

Manage the President’s calendar with strong judgment around priorities, sequencing, and time protection
Anticipate needs and proactively prepare the President for internal and external engagements
Schedule and coordinate meetings with global partners, board members, donors, and senior stakeholders
Prepare agendas, briefing materials, background research, and meeting notes as requested
Track action items and follow-ups related to the President’s commitments
Support budget-related coordination by entering data, organizing materials, and preparing summaries as provided by finance
Use modern productivity tools, including AI-enabled tools where appropriate, to support research, briefing preparation, and administrative efficiency while maintaining confidentiality and accuracy
Flag patterns, risks, or opportunities that support effective leadership and decision-making
Coordinate logistics for Board of Directors and committee meetings
Support preparation, organization, and distribution of board materials
Track board calendars, action items, and follow-ups
Support administrative communications with board members
Provide administrative and coordination support to the development function
Maintain CRM data accuracy through timely data entry, updates, and record hygiene
Schedule and coordinate donor, funder, and partner meetings
Track fundraising deadlines, proposal submissions, and reporting calendars
Support donor stewardship logistics and follow-up tracking
Assist with preparation and organization of fundraising and briefing materials
Coordinate internal meetings related to programs, initiatives, and cross-functional work
Support communication and coordination among program staff, consultants, and shared services
Maintain document organization, version control, and confidential files
Serve as a central administrative point of contact for internal coordination tied to the President’s priorities