Executive Assistant

Casella Waste Systems•Rutland, VT

16d•$86,000 - $92,000

About The Position

The Executive Assistant provides high-level administrative and organizational support to the President & Chief Executive Officer, ensuring efficient operations and seamless communication across the organization. This role manages complex calendars, coordinates travel, prepares reports, and serves as a trusted liaison between executives, employees, and external partners. The Executive Assistant anticipates needs, handles confidential information with discretion, and supports strategic initiatives to help drive the company’s vision and mission.

Requirements

5–7 years of administrative experience
A high school diploma or GED is required; an associate degree is preferred.
Ability to work effectively as part of a collaborative team
Strong relationship management and interpersonal skills
Excellent written and verbal communication
A high level of attention to detail with strong organizational ability
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) is required.
Candidates must also be legally eligible to work in the United States.

Responsibilities

Organizes and maintains executive calendars, schedules meetings, and coordinates appointments to optimize time and priorities.
Coordinates Board meeting scheduling and planning, supports preparation of meeting materials, and supports Board member requests.
Arranges complex travel itineraries, accommodations, and transportation for executives, ensuring cost-effectiveness and compliance with company policies.
Drafts, reviews, and edits professional correspondence, presentations, and reports to maintain consistency and accuracy in all executive communications.
Coordinates and delivers impactful meetings, corporate events, and community initiatives with precision and excellence.
Communicates with vendors, processes invoices, and manages expense reports for executives in a timely and accurate manner.
Ensures that customer or other inquiries to the CEO and other executives are followed up on in a timely manner.
Maintains confidential files, records, and databases, ensuring data integrity and accessibility.
Oversees office supply inventory and procurement, ensuring smooth day-to-day operations.
Assists with new hire onboarding for executive teams, including paperwork and benefits coordination.
Participates in special projects, research, and initiatives as directed by executives.
Engages in training and learning opportunities to expand knowledge of company operations and industry trends.