Executive Assistant
About The Position
We are hiring a highly capable Executive Assistant to support a founder/operator managing multiple fast-growing businesses across digital marketing, health & fitness, and software. This is a true right-hand role. You will be responsible for creating structure, reducing noise, and enabling the executive to focus exclusively on high-impact work. If you thrive in fast-moving environments, think in systems, and execute without hand-holding, this role is for you. This is a remote-first role, with flexibility around location. Trust, autonomy, and execution matter more than proximity.
Requirements
- 3–5+ years supporting executives or founders in fast-paced environments
- Experience in digital, startup, marketing, or tech-adjacent industries preferred
- Strong Google Workspace skills (Gmail, Calendar, Docs)
- Comfort with project management tools (ClickUp preferred)
- Ability to manage multiple priorities without losing accuracy
- Proactive, decisive, and calm under pressure
- Highly organized with strong systems-thinking ability
- Tech-savvy and comfortable learning tools quickly
- Discreet, trustworthy, and detail-oriented
- Concise communicator (clear > verbose)
- You do not need hand-holding and are comfortable figuring things out independently.
- Monday–Friday availability (8/9am–5/6pm local)
- Responsive during business hours; flexible as needed
- Remote-first, outcome-driven culture
Nice To Haves
- Experience supporting founders with multiple companies
- Familiarity with CRMs, dashboards, or analytics tools
- Comfort using AI tools to increase efficiency
- Background in paid media, software, or health & fitness industries
Responsibilities
- Own and optimize a complex calendar across multiple businesses and time zones
- Manage inboxes, messages, and notifications (Slack, email, text)
- Act as gatekeeper: filter, prioritize, and surface only what matters
- Prepare meeting briefs, agendas, and follow-up summaries
- Track decisions, deadlines, and commitments
- Build and maintain task systems, dashboards, and workflows
- Track projects, follow-ups, and deliverables across teams
- Coordinate with internal stakeholders, vendors, and partners
- Handle light legal, HR, and financial admin tasks
- Maintain accurate reporting and documentation
- Schedule personal appointments (medical, wellness, travel, etc.)
- Coordinate shopping, gifting, and errands
- Support ad-hoc personal logistics as needed
- Support research, competitive analysis, and prep for opportunities
- Help structure new initiatives and incoming opportunities
- Ensure the executive is focused only on highest-value work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
