Executive assistant

JMK Property Management • Miami Beach, FL

8d • Onsite

About The Position

We are seeking a resourceful and proactive Executive Assistant to support our leadership team. This role is office -based at our Miami Beach location and involves a combination of executive administrative tasks, personal errands, and occasional driving. The ideal candidate will be organized, detail -oriented, and comfortable managing a range of responsibilities with discretion.

Requirements

• Proven experience as an executive assistant or in a similar role.
• Valid driver’s license with a clean driving record.
• Strong organizational and time -management skills with the ability to multitask and prioritize.
• Excellent communication skills, both written and verbal.
• Proficiency with office software (e.g., Microsoft Office, Google Workspace).
• Strong attention to detail and problem -solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and proactively identify areas for improvement.
• Fluency in English is required; Spanish is a plus.

Nice To Haves

• Spanish is a plus.

Responsibilities

• Provide daily support to the executive team, including managing emails, scheduling meetings, and facilitating internal and external communications.
• Coordinate and oversee property management activities such as tracking work orders, communicating with tenants, and liaising with vendors.
• Handle personal errands for the executive team, including scheduling personal appointments, coordinating travel, and running personal errands.
• Drive to complete occasional tasks, such as posting notices or depositing checks.
• Manage confidential information with professionalism and discretion.
• Prepare and edit reports, presentations, and correspondence.
• Support project management, helping to ensure deadlines are met.
• Conduct research and summarize findings for executive review.
• Communicate effectively between clients, internal teams, and external partners to ensure smooth business operations.

Benefits

• Competitive salary based on experience.
• Paid time off (PTO) and sick leave.
• Additionally, the office is closed between Christmas and New Year's Eve.
• Opportunities for professional growth and development.
• A supportive and team -driven work environment.
• Potential for performance -based bonuses.
• All required tools and resources to succeed in the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed