Executive Assistant

Elastic

20d

About The Position

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI. What is The Role Elastic is looking for a high-energy Executive Assistant ready to get going quickly at a dynamic, global company. Our EAs work independently, manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from internal sources. This person will support multiple executives within the Services Organization. This is a great role for you if you are organized, innovative, knowledgeable and a forward-thinking person, when it comes to ensuring smooth operations for the VPs you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. The ideal candidate is proactive, highly detailed, and works with a strong sense of urgency. They take ownership, have bias for action, and are customer-service oriented.

Requirements

5-7 years senior executive level support required; Bachelor’s degree preferred
Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload
Able to recognize and appropriately handle highly sensitive and confidential material and information
Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities
Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results
Able to make independent and effective decisions
Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact
Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus
A sense of humor and ability to roll with the punches

Responsibilities

Maintain dynamic calendars for multiple VPs and senior leadership; handle travel arrangements domestically and internationally, with a high-standard of detail and accuracy
Handle details and projects that may be confidential and time sensitive with minimal guidance
Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.
Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.
Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
Produce highly accurate work with excellent discretion, judgment, tact and flexibility
Prepare and submit accurate expense reports for the ELT members on an as needed basis
Engage in administrative tasks related to execution, distribution and organization of legal documents

Benefits

Competitive pay based on the work you do here and not your previous salary
Health coverage for you and your family in many locations
Ability to craft your calendar with flexible locations and schedules for many roles
Generous number of vacation days each year
Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
Up to 40 hours each year to use toward volunteer projects you love
Embracing parenthood with minimum of 16 weeks of parental leave

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