Executive Assistant

ASA Brand • Boston, MA

18d • $77,000 - $100,000 • Hybrid

About The Position

American Student Assistance™ (ASA) is national nonprofit that is changing the way kids learn about careers and prepare for their futures through access to career-readiness information and experiences. ASA fulfills its mission through free digital-first direct experiences, philanthropy, advocacy, thought leadership, groundbreaking research, and impact investing. We believe that exploring career possibilities, as early as middle school, and providing access to education-to-career pathways aligned with one’s passions and goals will result in greater confidence and long-term success for all students. We are looking for an Executive Assistant who will report to the Assistant Director of the Executive Office and is responsible for performing a wide range of diverse administrative and general support duties of a highly confidential nature for the Senior Leadership Team, requiring a high level of tact and discretion. The Executive Assistant will be additional support in confidential and time sensitive matters, while interacting with other senior level executives and executive assistants. It is the responsibility of the Executive Assistant to keep the strategic direction of the company in mind, enabling them to anticipate and solve problems, and handle critical issues on behalf of their executive. The Executive Assistant is responsible for assisting the Executive by relieving them of complex details and administrative duties, while independently investigating, researching, and completing their assigned tasks.

Requirements

• 3+ years of relevant Senior Leader administrative experience
• Strong skill set in Microsoft Office: Outlook, Word, Excel, Power Point
• Must be able to adapt/pivot to changes in the workplace
• Oral and written communication must be clear and concise
• Must be motivated, creative yet detail oriented
• Must be able to maintain confidentiality and assure discreet handling of all business
• Outstanding time management and the ability to utilize all available time and resources
• Ability to work under pressure in a stressful and deadline driven environment.

Responsibilities

• Under minimal direction, provides secretarial and administrative support to Senior Leaders in the functional department.
• Routinely responds on behalf of the executive to written and electronic communication.
• Exercises discretion and judgment and works independently on a variety of complex and diversified special projects.
• Handles correspondence and requests for information on behalf of the Executive.
• Independently researches and develops reports and budgets; draws conclusions and makes recommendations.
• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Under minimal supervision, works on a variety of complex and diversified special projects with only general guidance, input to changes in work processes and workflow is often required.
• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.
• Working independently, participates in planning, conducts research, assembles data, and prepares reports.
• Arranges internal/external meetings as requested.
• Handles internal policies and procedures to ensure consistent performance of routines.
• Coordinates the booking of conference rooms, ordering of food, room set up, arrange for audio/visual equipment for various meetings.
• Types correspondence, memos, e-mails, budget and meeting reports, procedures, etc. for department management. May edit and revise as necessary.
• Prepares expense reports as requested.
• File, and retrieve corporate documents, records, and reports.
• Assists with preparation of reports, proposals, etc., as requested.
• Performs general office duties such as ordering supplies and maintaining department records.
• Works with other ASA Executive Assistants throughout ASA to provide customer service and support whenever needed.
• Uses considerable judgment and initiative to determine the appropriate action to take in non-routine situations.
• Anticipates and prepares materials needed by the executive for conferences, appointments, meetings, telephone calls etc.

Benefits

• ASA offers a wide range of perks and benefits to Team Members, including comprehensive medical, dental, and vision healthcare plans, a retirement plan (plus match), weekly lunches, commuter benefits, and tuition reimbursement.
• We also heavily prioritize a healthy work/life balance, which is why we offer all full-time Team Members generous PTO options, Summer Fridays (every Friday off between Memorial Day and Labor Day), and a company holiday break between December 25th and January 1st.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed