Executive Assistant

Common Arts, Inc. • Long Beach, CA

26d

About The Position

The Long Beach Headquarters of our award-winning, multi-brand design firm is searching for an Executive Assistant to work with members of our Principal group. This position will be a main point of contact for communication, scheduling, travel, and expenses, answering phones and emails, event coordination, and general day-to-day organization for Principals and office events.

Requirements

• 3+ years supporting multiple senior executives
• Strong written and verbal communication skills and experience working with executives and clients
• Ability to effectively multi-task and complete assignments in a timely manner
• Superior organizational skills
• Proficient in computer skills including Microsoft 365 programs, Outlook, and calendar management
• Experience in travel coordination
• Positive attitude and resourceful problem solver
• Prompt and organized worker

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Maintaining calendar for Principals as needed
• Managing and scheduling appointments and meetings
• Coordinating travel arrangements and expense reports
• Creating and updating documentation as needed
• Organizing files and programs appropriately
• Prioritizing and responding to emails and completing tasks in a timely manner
• Answering phone calls as needed
• Working on ad hoc projects and event coordination as assigned
• Maintaining comprehensive and accurate records and contacts
• Providing in-office support for meetings and events
• Performing general administrative support as needed
• Providing coverage support for team members as needed including the front desk

What This Job Offers

• Job Type: Full-time
• Career Level: Executive