Executive Assistant

Sony Pictures Entertainment•Culver City, CA

34d•$96,000 - $110,000

About The Position

The Executive Assistant support a senior film executive within Sony Pictures Motion Picture Group and will be responsible for a full range of administrative support including: answering phones, maintaining calendars, filing, meeting coordination, travel arrangements, handling correspondence, expense reports, and general senior level office duties.

Requirements

A minimum of 5 years as executive assistant on a senior level desk in the film industry; ideally in the development / production space
Expert in MS PowerPoint, Word, Excel and Outlook as well as Adobe Acrobat
Exceptional organizational and interpersonal skills
Must be able to multi-task and prioritize to ensure all assignments are completed in an accurate and timely manner
Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
Common sense, dependability, loyalty, discretion, resourceful, maturity and attention to detail are required
Excellent communication skills – written and oral (must have a professional and courteous demeanor)
Knowledge of talent and filmmakers in the entertainment industry

Nice To Haves

Strongly prefer a candidate who has worked at a talent agency

Responsibilities

Manages executive’s calendar; schedules/coordinates meetings; handles any meeting preparation
Screens and responds to incoming calls and follows up on outgoing calls
Prepare documents, research and presentations for high-level meetings
Drafts correspondence for executive (emails, agendas, meeting minutes, letters, memos, script notes, etc)
Handles feedback, both constructive and critical, with openness and a growth mindset.
Remains calm, composed and solution-oriented in demanding or high-stress circumstances.
Able to maintain clarity and focus even in situations involving ambiguity or competing priorities.
Processes and tracks billing, expense reports, etc.
Disperse executive documents, as well as creating and maintaining files (electronic and hard copy)
Book complex travel, both domestic and international; experience with private charters and visa regulations helpful
Assist with event planning for executive
Serve as liaison for executive’s various boards and charities
Ensure office procedures run smoothly, efficiently and effectively
Other general administrative duties (processing mail, copying, gifting, etc.)
Miscellaneous duties as required