Executive Assistant

Yeo & Yeo HR Advisory Solutions • Ann Arbor, MI

4d • Hybrid

About The Position

The Executive Assistant is a full-time, exempt position within the Office of the CEO, providing comprehensive, strategic support to the President/CEO, Vice President/Chief of Staff, and the Board of Trustees. This role reports to the President/CEO.
This position requires exceptional judgment, discretion, and organizational skills to anticipate needs, manage sensitive information, and maintain alignment with AAACF’s strategic priorities.

Requirements

• A bachelor’s degree or equivalent experience in a field related to the nonprofit sector/philanthropy is required.
• Experience supporting C-level executives and coordinating governance or board activities.
• Advanced proficiency in MS Office Suite, SharePoint, Teams, and related tools.
• Proven ability to manage complex schedules, confidential information, and competing priorities.
• Exceptional verbal and written communication skills.

Nice To Haves

• Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred, but not required.

Responsibilities

• Manage the President/CEO’s calendar with precision, ensuring seamless scheduling and preparation for meetings, conferences, and events.
• Prioritize and organize email communications, flagging critical items and ensuring timely responses.
• Anticipate needs by preparing agendas, briefing materials, and follow-up documentation for executive engagements.
• Coordinate travel arrangements and maintain accurate records of memberships and subscriptions.
• Serve as the secondary administrator for the Board of Trustees, ensuring timely and accurate preparation of meeting materials and communications.
• Maintain board rosters, compliance forms, and orientation resources.
• Oversee the board portal and ensure accessibility and accuracy of governance documents.
• Coordinate logistics for board meetings, retreats, and recognition activities, fostering strong trustee engagement.
• Maintain strict confidentiality of sensitive information.
• Represent AAACF’s mission and values in all interactions, ensuring professionalism and responsiveness.

Benefits

• The Foundation has a generous benefits package for employees which includes a hybrid work schedule; health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 251-500 employees