Executive Assistant

Acadia Healthcare•St. Paul, MN

19h•$24 - $30

About The Position

The Executive Assistant will provide high-level administrative and operational support to the CEO and other members of the facility management team to ensure the efficient, organized, and effective operation of the facility. This role serves as a key liaison between leadership, staff, and external stakeholders, managing confidential information with discretion, coordinating schedules and communications, and supporting strategic initiatives. The Executive Assistant plays a critical role in enhancing leadership effectiveness by anticipating needs, streamlining administrative processes, and ensuring priorities are executed accurately and timely.

Requirements

High school diploma or equivalent required
Two plus years’ administrative experience required.
Knowledge of administrative and clerical procedures and systems such as managing files and records

Nice To Haves

Associate ’ s degree preferred

Responsibilities

Provide comprehensive administrative and operational support to the CEO and facility management team, ensuring efficient day-to-day operations.
Serve as a trusted point of contact by supporting managers and employees with organizational, communication, and administrative needs.
Handle confidential, sensitive, and time-sensitive information with the highest level of discretion and professionalism.
Communicate effectively and professionally via phone, email, and written correspondence, ensuring accuracy, quality, and timely completion of all assigned duties.
Coordinate, attend, and support meetings, including preparing materials, taking accurate minutes, and tracking follow-up action items.
Manage executive and leadership calendars, schedule appointments, coordinate staff meetings, and proactively resolve scheduling conflicts.
Develop, maintain, and organize spreadsheets, databases, reports, presentations, and other documents to support leadership initiatives and operational goals.
Coordinate and manage administrative programs, office activities, and workflow processes to enhance efficiency and effectiveness.
Support physician credentialing processes, as assigned, ensuring accuracy, compliance, and timely completion.
May provide guidance, direction, or coordination of work activities for administrative staff or assigned projects.
Answer incoming telephone calls, route calls appropriately, take messages, and provide reception coverage when required.