Executive Assistant | Aved

Lithion Battery INC•Billerica, MA

1d•Onsite

About The Position

Reporting to the Group President, the Executive Assistant is responsible for providing administrative support to the Group President and members of the leadership team with scheduling, office procedures, and administrative duties.

Requirements

High School Diploma or General Education Degree (GED)
Minimum of 5 years of office administrator experience; Certification in Business Administration preferred
Strong Microsoft Office skills including PowerPoint, Excel and Word
Possesses excellent customer service skills and effective verbal and written communication skills
Is highly self-motivated with the ability to organize tasks, work under pressure and meet multiple and competing deadlines
Handles sensitive information in a confidential and discreet manner

Responsibilities

Manages all scheduling and coordinates company related travel as applicable for the Group President
Organizes and prepares for meetings including the preparation of data and necessary documents.
Secures all corresponding logistics as needed
Actively communicates all necessary company information and messages as needed to the Group President
Organizes high volume email inboxes, prioritizing and responding to emails when needed
Prepares expense reports for submission within the required timeline
Orders and organizes office supplies to ensure appropriate levels are maintained
Effectively liaises with the Facilities Manager to maintain the office and ensures that all meeting rooms are cleaned and stocked on a daily basis
Provides support to office visitors as needed while maintaining all required safety and security protocols
Coordinates with Human Resources, and various other departments as needed to foster the company culture
Performs other duties outside their scope of work as assigned and required