Executive Assistant

Aston Carter•Kirkland, WA

2d•$40 - $44•Onsite

About The Position

We are seeking an experienced Executive Business Administrator to support a high-level executive team in a dynamic and fast-paced environment. This role requires exceptional organizational skills, the ability to manage complex schedules, and the capacity to maintain professional communication with internal and external partners.

Requirements

Minimum of 5-7 years of executive administrative support experience.
Proficiency with Microsoft Office 365 tools, including Word, PowerPoint, and Excel.
Strong verbal and written communication skills.
Ability to multitask and work in a fast-paced environment.
Experience with Outlook calendar management at an executive level.
Proven project coordination skills.

Nice To Haves

High school diploma or GED required; a Bachelor's Degree in Communication or Business is a plus.
Experience working with executives is highly preferred.
Strong customer service skills and interpersonal abilities.

Responsibilities

Provide comprehensive calendar support for a senior executive.
Manage meeting preparation and logistics, ensuring materials are delivered on time and rooms are booked.
Communicate professionally and effectively with the executive team and external partners.
Make decisions on prioritization and maintain constant communication with the manager and central staff.
Coordinate executive travel and manage expenses.
Oversee multiple projects, including team event coordination and execution, onboarding/offboarding, and special projects.
Drive actions necessary to ensure successful event outcomes.
Manage the team hardware procurement process for new and departing employees.