Executive Assistant

O'Mally Management Group•Longview, TX

36d•Onsite

About The Position

We’re seeking a highly capable, adaptable Executive Assistant to support a fast-moving, high-performing executive. This is an on-site, relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment. This is not a traditional desk job. The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows — what matters most is your judgment, organization, discretion, and “get it done” mindset. You’ll serve as a trusted right hand, balancing executive support, project coordination, and logistics with professionalism, warmth, and adaptability. This role is a direct-hire opportunity supporting an executive whose businesses are exclusively supported by O’Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process. Our Environment & Values This role supports a values-driven and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We’re seeking someone who is grounded, emotionally mature, and comfortable working closely in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through.

Requirements

Exceptionally organized with strong time-management instincts
Polished, personable, and comfortable engaging with executives and guests
Calm under pressure; able to pivot without becoming flustered
Resourceful, resilient, and solution-oriented
Comfortable using Excel, PowerPoint, calendars, email, and modern apps (training provided for specifics)
Thrives in a role that blends structure with variety

Nice To Haves

Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued.

Responsibilities

Manage daily schedules, calendars, deadlines, and longer-term planning priorities
Support meetings, events, and executive priorities with proactive preparation and follow-up
Coordinate schedules, payroll-related documentation, and accounting support materials in collaboration with internal teams
Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps
Communicate clearly and professionally via phone, email, and text with internal and external contacts
Support event planning ranging from small gatherings to larger hosted functions (staff celebrations and meetings)
Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests
Navigate fast-paced, people-dense environments with composure, discretion, and situational awareness, including interactions with children and families
Anticipate needs, solve problems proactively, and follow tasks through to completion
Handle sensitive information and situations with discretion and maturity
Work independently when needed, while also collaborating effectively as part of a team
Adapt quickly as priorities evolve and circumstances change