Executive Assistant

Walmart • Hoboken, NJ

9d • $54,000 - $96,000

About The Position

Position Summary... We are seeking a highly organized and proactive Executive Assistant to support our VP of Digital media and VP of performance media. This role requires exceptional multitasking skills, strong business acumen, and the ability to manage a high-volume workload in a fast-paced environment. The ideal candidate will anticipate needs, drive improvements, and maintain the highest level of integrity and discretion when handling confidential information. What you'll do... Proactively manage complex calendars to ensure a smooth operating cadence Coordinate meeting logistics including room reservations, AV, catering, and other requirements Manage travel bookings and itineraries Organize and plan internal events that foster team culture Prepare and process confidential documents and presentations Complete expense reports, IT tickets, HR requests, and other operational tasks Take ownership of onboarding logistics for new hires Support key executive meetings by taking minutes, tracking actions, and distributing notes What You’ll Bring Ability to anticipate needs 3–5 steps ahead in highly dynamic, fast-moving environments Strong executive presence and stakeholder management skills; able to represent the executive with credibility, polish, and discretion High level of comfort using AI and automation tools (e.g., ChatGPT, copilots, workflow automation) to improve efficiency and effectiveness Highly responsive and reliable, with a strong sense of ownership and follow-through Team-first mindset with a willingness to step in wherever needed to keep the business moving Exceptional attention to detail and thoughtfulness, even under speed and pressure Ability to leverage technology to improve performance and productivity Advanced skills in MS PowerPoint and MS Teams, including meeting facilitation Experience creating SharePoint sites and managing shared folder access Proven experience supporting senior executives and large teams Strong proficiency in Microsoft Office Suite, ServiceNow, Concur, travel systems, and Excel data management High emotional intelligence and the ability to thrive in ambiguity and fast-paced environments At Walmart, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see https://one.walmart.com/notices. Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart. The annual salary range for this position is $54,000.00 - $96,000.00 Additional compensation includes annual or quarterly performance bonuses. Additional compensation for certain positions may also include : - Stock ㅤ ㅤ ㅤ ㅤ ‎ Minimum Qualifications... Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications. Minimum Qualifications: Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area. Preferred Qualifications... Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications. Microsoft Office Walmart and its subsidiaries are committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment. About Walmart: Fifty years ago, Sam Walton started a single mom-and-pop shop and transformed it into the world's biggest retailer. Since those founding days, one thing has remained consistent: our commitment to helping our customers save money so they can live better. Today, we're reinventing the shopping experience and our associates are at the heart of it. You'll play a crucial role in shaping the future of retail, improving millions of lives around the world. This is that place where your passions meet purpose. Join our family and create a career you're proud of.

Requirements

• Ability to anticipate needs 3–5 steps ahead in highly dynamic, fast-moving environments
• Strong executive presence and stakeholder management skills; able to represent the executive with credibility, polish, and discretion
• High level of comfort using AI and automation tools (e.g., ChatGPT, copilots, workflow automation) to improve efficiency and effectiveness
• Highly responsive and reliable, with a strong sense of ownership and follow-through
• Team-first mindset with a willingness to step in wherever needed to keep the business moving
• Exceptional attention to detail and thoughtfulness, even under speed and pressure
• Ability to leverage technology to improve performance and productivity
• Advanced skills in MS PowerPoint and MS Teams, including meeting facilitation
• Experience creating SharePoint sites and managing shared folder access
• Proven experience supporting senior executives and large teams
• Strong proficiency in Microsoft Office Suite, ServiceNow, Concur, travel systems, and Excel data management
• High emotional intelligence and the ability to thrive in ambiguity and fast-paced environments
• Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.

Nice To Haves

• Microsoft Office

Responsibilities

• Proactively manage complex calendars to ensure a smooth operating cadence
• Coordinate meeting logistics including room reservations, AV, catering, and other requirements
• Manage travel bookings and itineraries
• Organize and plan internal events that foster team culture
• Prepare and process confidential documents and presentations
• Complete expense reports, IT tickets, HR requests, and other operational tasks
• Take ownership of onboarding logistics for new hires
• Support key executive meetings by taking minutes, tracking actions, and distributing notes

Benefits

• competitive pay
• performance-based bonus awards
• medical, vision and dental coverage
• 401(k)
• stock purchase
• company-paid life insurance
• PTO (including sick leave)
• parental leave
• family care leave
• bereavement
• jury duty
• voting
• short-term and long-term disability
• company discounts
• Military Leave Pay
• adoption and surrogacy expense reimbursement
• Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees