Executive Assistant

Lee's Air, Plumbing, & Heating•Fresno, CA

57d

About The Position

The Executive Assistant (EA) to the CEO provides high-level administrative and strategic support to the Chief Executive Officer of a growing organization. This role ensures the smooth operation of executive functions, coordinates communication across departments, and helps drive key company initiatives. The ideal candidate is organized, discreet, proactive, and understands the fast-paced, customer-focused environment of the HVAC service industry.

Requirements

5+ years of experience supporting senior executives (HVAC, construction, or service industry preferred)
Strong proficiency in Microsoft Office and associated programs
Excellent written and verbal communication skills
Exceptional organizational and time-management skills
High emotional intelligence and professional discretion

Nice To Haves

Understanding of HVAC terminology, workflows, and service operations a strong plus

Responsibilities

Manage the CEO’s calendar, meetings, travel, and communications.
Prepare and organize executive reports, presentations, and correspondence.
Handle confidential information with discretion.
Liaise with department heads (sales, service, operations, accounting) to ensure timely execution of company initiatives.
Track project milestones, KPIs, and follow up on deliverables.
Support scheduling, logistics, and documentation for leadership and board meetings.
Draft internal and external communications on behalf of the CEO as needed.
Summarize key metrics from service, maintenance, and installation teams for executive review.
Attend meetings with or on behalf of CEO
Take meeting notes as needed
Assist with strategic planning, budgeting, and vendor management.
Research and compile data to inform executive decisions (e.g., competitor analysis, vendor pricing, efficiency trends).