Executive Assistant

NBCUniversal • New York, NY

6d • $70,000 - $90,000 • Hybrid

About The Position

The NBCUniversal Cyber Security team makes an impact defending corporate resources, building relationships across business lines and driving cyber defense across the business and the NBCU Enterprise. When you join our team, you'll work across our dynamic portfolio including broadcast, streaming, parks, film, and more. Our teams make the most out of every opportunity to collaborate and learn from one another. We're always looking for ways to drive our security standards and support our business partners. But most of all, we're backed by a culture of respect. We embrace authenticity and inspire people to thrive. The Executive Assistant completes a broad variety of administrative tasks including managing extremely active calendars; completing expense reports; composing and preparing confidential communications; arranging complex and detailed travel plans, itineraries, and agendas; taking detailed meeting minutes and identifying and following up on action items, managing scheduling conflicts, and keeping schedules on track.

Requirements

• High School diploma is required, college degree preferred
• 5+ years related experience as an Executive Assistant
• Thorough knowledge of O365, Outlook, MS Excel, Word and PowerPoint
• Demonstrable capability in supporting senior executives within fast moving organization
• Professional and confident style in dealing with all levels of staff (including very senior management) and 3rd parties
• Must have excellent communication skills including report/letter writing and excellent telephone manner
• Resilient and Resourceful - must be able to work effectively with minimum supervision
• Ability to research and source ad-hoc information independently
• Ability to plan and manage a complex schedule several months ahead of time
• Ability to maintain confidentiality
• Solid sense of initiative with the ability to multitask, and anticipate executive needs, using a proactive and energetic style
• Ability to thrive in a dynamic, fast-paced, deadline-driven media environment
• Proactive, flexible, self-starter with a boundary less approach to working within a team
• Willingness to travel and work overtime, and on weekends with short notice
• Commutable Remote : This position requires you to be within a commutable distance from our New York City office as required for onsite business needs.

Responsibilities

• Plans, coordinates and ensures the schedules are followed and conflicts are professionally managed.
• Assists executives with managing and prioritizing the daily workload and adjusting for revised priorities, including preparing meeting materials and maintaining continuity of office in the executive's absence.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive’s time and office.
• Manages travel arrangements and expense reports.
• Manages the office including, team vacation/personal day calendar, deliveries, (both domestic & international), coordination of team meetings and logistics (A/V, room scheduling, etc.), ordering supplies, processing visitor passes and managing distribution lists.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response and gets critical issues in front of the executives.
• Provides a bridge for smooth communication between executives and internal departments; demonstrating leadership to maintain credibility, trust and support with IT and O&T executive team members.
• Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping executives updated.
• Provides leadership to build cross-functional and global relationships crucial to the success of the organization.
• Owns execution of assigned business projects and provides support for a variety of initiatives across the enterprise, prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Partners with the Business Strategy and Communications team to arrange and schedule meetings & events, including coordinating the agenda, preparing any meeting materials and handling logistics.
• Assists with creation/modification of presentations, spreadsheets, and other various documents.

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED