Executive Assistant

Kroger•Cincinnati, OH

13d

About The Position

Provide high-level administrative support for executive management. Responsibilities may include, but are not limited to screening calls, making travel and meeting arrangements, preparing reports, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Demonstrate the company’s core values of respect, honesty, integrity, diversity, inclusion and safety.

Requirements

Excellent communication, writing and organizational skills
Excellent calendar management skills, including the coordination of complex executive meetings
Ability to maintain highly confidential and sensitive information
Self-motivated with project coordination experience and an ability to work independently to prioritize and organize work based on changing and challenging deadlines
Strong software skills in Microsoft Office, as well as the ability to learn new software programs as needed
Must be a self-starter with strong problem-solving abilities
Collaborate and work with team members
Strong organizational and time management skills
Highly organized and proficient at multi-tasking
Effectively use organization personnel to achieve objectives
Ability to easily communicate with senior management at corporate and division level, as well as outside clients and vendors

Nice To Haves

2+ years prior experience providing support at the executive level
Experience scheduling travel arrangement for management

Responsibilities

Act as the key assistant to the executive and team
Coordinate routine matters, such as meetings and various other assignments
Exercise discretion and good judgment in setting priorities, answering or directing correspondences, and coordinating various programs for senior officers and executives company-wide and with other companies
Maintain familiarity with corporate policies and procedures, the various operating units, department procedures, the organization’s levels and reporting relationships
Ensure accurate, efficient processing and distribution of written correspondences, as well as oral communications directed to the executive and/or the team
Prepare and maintain routine and special reports, as well as records and analyses, which are required to provide the executive with proper data needed to fulfill their job responsibilities
Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that office
Provide administrative support, decision-making, and problem-solving assistance to assist in the total fulfillment of the executive’s responsibilities
Arrange travel schedules and reservations for executive management as needed
Must be able to perform the essential job functions of this position with or without reasonable accommodation