Executive Assistant

New Belgium Brewing•Fort Collins, CO

5d•$25 - $36•Hybrid

About The Position

Provide administrative support using a variety of administrative functions to executive level leadership. Essential Duties: • Provide administrative support for two or more Executive leaders and/or support one Executive leader plus provide administrative support to senior leaders within a large department. • Plan and manage appointments and events; manage, maintain, and organize calendars, meetings, mail, incoming calls, travel arrangements, etc. • Create regular reports and updates; conduct research, compile reports and analysis. • Facilitate internal team communication; prepare written communication, including e-mail, letters, reports, meeting notes and presentation materials. • Plan and organize meetings and events; attend requested meetings, prepare documentation, and take meeting notes. • Coordinate and communicate with external vendors, stakeholders, or peers. • Maintain files and provide organizational support. • Prepare, code, and reconcile expense reports for executive and broader department leadership team as needed. • May be required to support brewery site level administrative duties as needed including ordering site office/kitchen/vending machine supplies, sorting & processing mail, front desk receptions, site retreat planning, etc. • Other duties as assigned . Education/ Experience/Skills: • 3+ years of administrative work experience or equivalent experience in a related field • Advanced working knowledge of computers and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Excellent communication skills, both verbal and written • Strong attention to details • Ability to maintain a high level of confidentiality. • Ability to take direction and adapt to changing priorities. • Ability to perform tasks with a high degree of quality and accuracy. • Ability to exercise initiative and judgment as well as make decisions within the scope of assigned authority and apply problem solving skills. Physical Requirements: Periods of sitting, working on computers. Some travel (plane, automobile) may be required. Percent of Travel: 0% - 25% Working Conditions: Office, remote Wage information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is Bell’s and New Belgium's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, or other position-related reasons. Starting Hourly Rate: $25.00-$35.50 All Full time Coworkers at Bell’s and New Belgium enjoy the following benefits after one calendar month of employment: Medical & Dental Insurance (options available for dependents), Basic Term Life and AD&D Insurance, Short Term Disability Insurance, Flexible Spending Account, Employee Assistance Program, PTO, 401k Match, Paid Caregiver Leave, and Profit Sharing. Details will be shared, and questions answered during our interview process. EEO Statement Bell’s and New Belgium welcomes all. We are committed to building an environment that is diverse, equitable, and inclusive within our own walls and amidst the entire craft beer community. Bell’s and New Belgium strictly prohibits and does not tolerate discrimination based on race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender identity and expression (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, marital status, sexual orientation, genetic information, or any other characteristic protected under applicable federal, state or local law. At New Belgium, we’re committed to proving that business can be a force for good. When you join our team, you’ll play a role in bringing world-class beer to our fans – and you’ll have a hell of a lot of fun doing it. Empowered people make exceptional beer – and build successful, lasting businesses. At Bell’s, this philosophy drives us every day. If our commitment to investing in our coworkers makes us a bit eccentric—well, it wouldn’t be the first time someone has used that word to describe us. We believe beer and business can be a catalyst to renew trust and unity in our communities. This includes doing right by our team members through competitive benefit programs, exclusive employment perks, and opportunities for continued education. Over 38 years, we’ve found it’s the best way to build a fantastic community of damn good people with a diversity of identities and perspectives who make the best beer in the world. And our company’s future depends on it, too. While we retain our independent spirit in countless ways, Bell’s Brewery joined forces with New Belgium Brewing in early 2022. We are integrated two iconic breweries as one company with shared policies, benefits, and programs. As we bring the best of our two companies together, we will continue to strive for transparency with all our current and future coworkers.

Requirements

3+ years of administrative work experience or equivalent experience in a related field
Advanced working knowledge of computers and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent communication skills, both verbal and written
Strong attention to details
Ability to maintain a high level of confidentiality.
Ability to take direction and adapt to changing priorities.
Ability to perform tasks with a high degree of quality and accuracy.
Ability to exercise initiative and judgment as well as make decisions within the scope of assigned authority and apply problem solving skills.

Responsibilities

Provide administrative support for two or more Executive leaders and/or support one Executive leader plus provide administrative support to senior leaders within a large department.
Plan and manage appointments and events; manage, maintain, and organize calendars, meetings, mail, incoming calls, travel arrangements, etc.
Create regular reports and updates; conduct research, compile reports and analysis.
Facilitate internal team communication; prepare written communication, including e-mail, letters, reports, meeting notes and presentation materials.
Plan and organize meetings and events; attend requested meetings, prepare documentation, and take meeting notes.
Coordinate and communicate with external vendors, stakeholders, or peers.
Maintain files and provide organizational support.
Prepare, code, and reconcile expense reports for executive and broader department leadership team as needed.
May be required to support brewery site level administrative duties as needed including ordering site office/kitchen/vending machine supplies, sorting & processing mail, front desk receptions, site retreat planning, etc.
Other duties as assigned