Executive Assistant

RTX • Tewksbury, MA

16d • Onsite

About The Position

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

Raytheon is seeking a highly motivated and seasoned Executive Assistant . This position provides executive-level administrative support to the Lower Tier Air and Missile Defense Sensors (LTAMDS)/GhostEye Vice President. The Executive Assistant will be expected to work with others, building and maintaining relationships, as they work closely, accurately, and when necessary, independently, within broadly defined guidelines. The Executive Assistant should be an effective communicator; someone who is aware of and responsive to the needs and concerns of the Vice President. A faster-than-average pace will be the norm for this position and a high attention to detail is critical, as work will often need to be handled quickly, correctly, and efficiently with little to no supervision, even when shifting circumstances might demand a reprioritization of tasks. Following up carefully, closely, and respectfully is required to ensure quality work products are delivered. This position is an onsite role, located in Tewksbury, MA.

Requirements

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
• 5+ years experience with Microsoft Office Suite
• 5+ years experience managing calendars, expenses, and domestic/international travel as an executive assistant
• Active and transferable U.S. government issues security clearance is required prior to start date. U.S. citizenship is required, as only U.S citizens are eligible for security clearance.
• Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position

Nice To Haves

• Concur system expense reporting experience
• Experience working in a defense or government agency
• Project management experience
• Familiarity with Raytheon policies, procedures, forms, and processes
• Experience working with remote employees and managers
• Ability to learn processes and tools quickly with minimal training

Responsibilities

• Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
• Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip
• Accurately processing expense reports with timely submission in accordance with all policies and procedures
• Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls, organizing catering, and other needs
• Preparing documents and presentations for leadership, as needed
• Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts
• Attending executive meetings as needed, taking meeting minutes, and distributing action items to attendees
• Establish a collaborative working relationship with the Executive Assistant supporting the VP’s direct reports, ensuring alignment with program objectives to enable seamless coordination and flawless execution between both roles.
• Resourceful in getting answers to questions and communicating them effectively while anticipating needs and being proactive.
• Handle confidential information with maturity, discretion, and a high degree of professionalism
• Proactive email management while alerting the executive to priority actions
• Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within the enterprise and portfolio and proactively create a support infrastructure for effective coordination
• Collaborate as a proactive team player, maintaining flexibility and a results-oriented approach, while also working independently with minimal supervision
• Utilize strong written and verbal communication skills
• Manage conflicting priorities and deadlines efficiently, balancing multiple tasks while meeting organizational goals and timelines
• Minimal travel could be required for this role outside of Tewksbury, MA.

Benefits

• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees