Executive Assistant

OTT HydroMet•Fort Collins, CO

12d•$75,000 - $80,000•Hybrid

About The Position

What makes this opportunity great? Let us tell you... You help us ensure water quality for people around the world! You work in a collaborative culture that values a diverse set of backgrounds and perspectives while emphasizing teamwork and a good sense of partnership Our team of associates is passionate about achieving great results for our customers Ability to fully use your breadth and depth of experience, no pigeonhole here! It’s possible with a role at OTT HydroMet, where you’ll have the chance to shape the future of your career—and the future of our planet. In a world increasingly focused on how humans can responsibly live within our environment, OTT HydroMet, a Veralto company, is on the frontlines of creating the critical water and weather solutions that ensure a safer future for us all. By partnering with our customers around the world, we help detect floods, make solar power more efficient, protect the environment, and ultimately save lives. Our collaborative, diverse team is made up of engineers and scientists, marketers and researchers; people who’ve been in the industry for decades or have just arrived with fresh ideas. We’re driven by a love of problem-solving and inventive thinking, and by the unique impact our customers make on people’s everyday lives. Bringing our global team together within our renowned brands affords us unsurpassed strength and expertise in meteorology and hydrology—and gives you the chance to build a meaningful career, with work that makes an everyday impact and a culture that prioritizes your growth and development. We are seeking a skilled and experienced Executive Assistant to provide comprehensive support to high-level leaders within our global organization. The ideal candidate will be organized, proactive, and capable of managing a wide range of administrative tasks while maintaining a high degree of confidentiality and professionalism. This is a Hybrid role based in Fort Collins, CO. The schedule would be 4 onsite and 1 day remote. If you are interested in doing meaningful work, then this is the place for you!

Requirements

Bachelor’s degree preferred but not required.
5-7 Years supporting VP-level executives in a global organization
Experience booking international travel and managing schedules across multiple time zones
Experience managing complex meeting logistics including preparing business reports and executive summaries
Excellent computer skills using Windows and MS Office, which includes Teams and Outlook (e-mail and calendar management), Excel, Word, and PowerPoint; experience using Windows PCs and iPhones preferred

Responsibilities

Calendar Management: Efficiently manage and coordinate complex schedules including prioritizing meetings (with internal and external parties) and time-sensitive discussions, calls, and appointments, while considering time zones and international travel.
Travel Coordination: Arrange international travel itineraries, including flights, accommodation, ground transportation, and registration, ensuring seamless travel logistics. This will also require the flexibility and agility to deal with unexpected travel updates if/when schedules change both before and during trips.
Expenses: Manage and process monthly expense reports for multiple leaders.
Communication Management: Handle and prioritize incoming and outgoing correspondence, emails, and phone calls, responding on behalf of executives when necessary, and maintaining an organized system for document management.
Meeting Support: Prepare and distribute agendas and materials for meetings attended by executives, along with external parties (as needed). Support the development of meeting materials, as required. Coordinate all logistics of meetings, including conference room reservations, teleconference & videoconference set-up, food ordering, and associated meeting logistics, including related social activities.
Document Preparation: Draft, proofread, and edit a variety of documents, presentations, and market reports, ensuring accuracy and adherence to organizational standards.
Confidentiality: Maintain the highest level of confidentiality and discretion when dealing with and handling sensitive information and discussions.
Stakeholder Liaison: Act as a key point of contact and liaison between executives and internal/external stakeholders.
Team Collaboration: Collaborate with other executive assistants and support staff to ensure efficient, consistent administrative support across the organization.