Executive Assistant, London

General Atlantic•Rochester, NY

13d

About The Position

General Atlantic is seeking an experienced, proactive, and solutions-oriented Executive Assistant to join our London Office, supporting three senior leaders across Portfolio Human Capital and Human Capital Management. This is a unique high-impact role suited for someone who thrives in fast-paced, dynamic environments and brings exceptional organisational, project management, and stakeholder engagement skills. You will be central to orchestrating complex programs and executive searches, facilitating leadership workshops, managing large-scale meeting schedules, and ensuring seamless international travel arrangements. This role requires not only first-rate administrative capabilities but also curiosity, emotional intelligence, and the poise to manage relationships and drive clarity among senior stakeholders. You’ll collaborate globally with other Executive Assistants and demonstrate a ‘white glove’ service mentality in all interactions.

Requirements

8-10+ years of Executive Assistant experience, ideally within recruitment, executive search, or professional/financial services organisations.
Experience supporting multiple senior stakeholders and managing complex, high-volume schedules and programs.
Advanced proficiency in Microsoft Office Suite and collaboration tools (Zoom, Teams, document-sharing platforms). Experience in ATS and candidate database platforms an advantage.
Exceptional organisational, project management, and multitasking skills; able to manage priorities and adapt quickly in a dynamic environment.
Strong communication, interpersonal, and stakeholder management skills: able to communicate with senior leaders, resolve disagreements diplomatically, and drive consensus.
Discreet, professional, and comfortable with sensitive and confidential information.
Self-starter with a curious, collaborative, and solutions-based mindset who is motivated to grow and demonstrate initiative.

Responsibilities

Coordinate and manage executive calendars, meetings, conferences, and travel for three senior team members.
Provide comprehensive support for executive searches and recruitment processes for portfolio companies: diary management, candidate communication, notes and assessment support, and candidate database management in partnership with the Human Capital team.
Oversee end-to-end logistics for meetings, conferences, and executive offsites, including invitations, catering, venues, and workspace arrangements for visiting leaders.
Prepare meeting agendas and materials, track follow-ups, and maintain momentum on strategic initiatives.
Maintain subscriptions, process expense reports, and support select personal tasks to facilitate executive productivity.
Network and liaise with candidates and hiring managers as part of internal recruiting efforts, supporting external job postings, scheduling interviews and coordinating with search firms as needed.
Support annual cycles and processes for Human Capital initiatives.
Foster collaboration with EAs and other stakeholders across departments and geographies.
Display discretion and sensitivity in handling confidential information and senior stakeholder communications.
Demonstrate initiative, adaptability, prioritising tasks and shifting focus as plans and calendars change.