Executive Assistant

Chenega Corporation•Leesburg, VA

48d

About The Position

SecuriGence is seeking a highly organized and proactive Corporate Executive Assistant to support headquarters operations and provide executive-level administrative support within a federal contracting environment. This role ensures the smooth operation of the headquarters facility, supports the President and senior leadership with administrative and logistical tasks, and maintains office functions that enable staff to focus on mission delivery. The ideal candidate is detail-oriented, anticipates needs before they arise, and identifies opportunities to strengthen processes, improve efficiency, and elevate the employee and visitor experience.

Requirements

Bachelor’s degree preferred
6+ years of Executive Assistant experience supporting corporate executives, government personnel, and/or program staff may be substituted for degree requirement
3+ years Executive Assistant experience supporting senior corporate executives, government personnel, and/or program staff
3+ years’ experience with timekeeping and expense management systems such as Deltek, Costpoint, and Unanet
2+ years’ experience using Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word to develop briefings and communications
Demonstrated ability to organize, prioritize, and successfully meet recurring deadlines.
Excellent written and verbal communication skills, with confidence in interacting with executives, staff, visitors, and vendors.
Experience supporting DCAA, DOL, FAR, or other federal compliance-driven administrative requirements.
Previous use of Deltek Costpoint for timekeeping or expenses.
Demonstrated experience improving administrative processes or office operations.
Familiarity with facilities coordination, landlord/building operations, and basic facility management tasks.
Experience planning office or corporate events, including logistics, catering, and AV coordination.
Experience coordinating internal meetings using Microsoft Teams.
Ability to handle sensitive and confidential information with discretion and professionalism.

Nice To Haves

Ability to obtain and maintain a Public Trust or DoD clearance if required by program needs.
Prior experience as a direct billable resource on a federal government contract preferred

Responsibilities

Manage calendars, schedule meetings across multiple time zones, and coordinate meeting logistics, agendas, notes, and action items.
Identify potential scheduling conflicts, logistical risks, and readiness gaps; propose solutions proactively.
Maintain confidentiality and handle sensitive information with professionalism and discretion.
Assist with travel arrangements, itineraries, and meeting coordination for headquarters leadership.
Maintain records, files, and documentation in compliance with company policy and federal contracting requirements.
Prepare, submit, and reconcile expense reports on behalf of the corporate leadership team using Deltek Costpoint.
Validate receipts, cost allocations, per diem, and compliance with corporate and federal contracting policies.
Maintain accurate, audit-ready expense documentation and support month-end close activities.
Monitor daily and period-end timesheet submissions and approvals to ensure compliance with corporate and regulatory compliance
Assist PMO staff with compliance tracking, follow up on missing or incorrect entries, and escalate issues in accordance with policy.
Support the organization in maintaining DCAA-compliant timekeeping practices.
Manage front-desk operations, including greeting visitors, handling the main phone line, and coordinating guest access and badges.
Coordinate facility needs, including repairs, cleaning, building work orders, and vendor activities.
Oversee shipping, receiving, and vendor relationships to support daily facility operations.
Plan and execute headquarters and company-wide events, including all-hands meetings, recognition events, holiday gatherings, and volunteer activities.
Support internal communication efforts related to events, office updates, and leadership messages.
Develop, manage, and execute processes for maintaining a clean, healthy, and operational office environment, to include supply inventory and procurement
Proactively identify administrative bottlenecks and recommend improvements to processes, templates, tools, and workflows.
Track and address minor facility, IT, and operational issues; open service tickets and manage them through resolution.
Monitor office supply and event-related spending; recommend cost-effective alternatives while maintaining quality.
Collect feedback from headquarters personnel and visitors; prepare periodic recommendations for office and process improvements.