Executive Assistant

Oracle

About The Position

This position goes beyond traditional administrative tasks, offering the opportunity to influence team culture, support organizational planning, and drive execution of key initiatives. We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.

Responsibilities

Manage and optimize the executive’s calendar, ensuring alignment with strategic priorities and timely communication of updates or changes.
Draft, edit, and manage key internal and external communications while maintaining strict confidentiality.
Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders.
Maintain CRM-style records for key external relationships and track executive interactions.
Coordinate executive participation in industry events, conferences, and press engagements.
Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.
Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.
Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.
Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites.
Organize and execute team morale activities and leadership development events.
Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics.
Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance.
Partner with finance and operations to monitor team spend and drive process improvements where needed.
Collaborate across functions and teams to gather and synthesize strategic insights.
Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.
Interface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans.
Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires.
Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding.
Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community.