Executive Assistant

Wellington Management • New York, NY

1d • Hybrid

About The Position

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients. About the Role The Executive Assistant will provide administrative and operational support for Global Industry Analysts on our Finance Team within the Investment Platform. The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, persistence, mature judgment, diplomacy, and discretion. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment while representing senior firm leadership with multiple internal and external constituencies.

Requirements

• Minimum of 5 years’ experience within an administrative role in asset management
• Demonstrate advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and a willingness to learn new technologies to enhance efficiency
• Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion
• Strong service orientation and proactive problem-solving skills
• Excellent organizational, multi-tasking, and prioritization abilities
• Fastidious detail orientation and overall work quality
• Ability to work under deadlines and to accommodate last-minutes changes
• Positive, can-do attitude; flexibility; sense of humor

Nice To Haves

• Experience logging meetings with CorpAxe a plus

Responsibilities

• Manage complex and proactive calendar scheduling across multiple time zones for a global team.
• Coordinate logistics for internal and external meetings, offsites, and events
• Preparation and submission of expense reports, ensuring they are completed accurately and submitted in a timely manner.
• Arrange domestic and international travel, including itineraries and accommodations.
• Conduct research and generate various reports using internal and external information systems.
• Provide cross-coverage and backup support to other Assistants and related leadership groups.
• Assist with ad hoc projects as needed, supporting both the immediate team and broader firm leadership.

Benefits

• retirement plan
• health and wellbeing
• dental
• vision
• pharmacy coverage
• health savings account
• flexible spending accounts and commuter program
• employee assistance program
• life and disability insurance
• adoption assistance
• back-up childcare
• tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed