Executive Assistant

Bausch Health•Bridgewater, NJ

About The Position

Join our global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes to our patients. We are all in it together to make a difference. Be a part of a culture that doesn't just wait for change but actively creates it—where your skills and values drive our collective progress and impact. We are seeking an exceptionally organized, proactive, and tech-savvy Executive Administrative Assistant to support a dynamic senior executive who leads a global team. This is a high-visibility role requiring excellent judgment, the ability to manage competing priorities, and a natural sense of urgency. The ideal candidate is someone who’s always three steps ahead — intuitive, highly responsive, and thrives in a fast-paced, ever-evolving environment. A “teamwork “orientation is essential to provide effective administrative support as well as provide backup support as needed for other executives. In this role the successful candidate will be responsible, but not limited to, the following:

Requirements

High school diploma required; Bachelor’s Degree is preferred.
Minimum of 5 years of experience supporting a senior-level executive ideally in a global and/or high growth company
Expert calendar and travel management skills, with a talent for juggling priorities.
Highly responsive with a strong sense of urgency and follow-through.
Superior attention to detail
Experience working on highly confidential projects with appropriate discretion and sensitivity.
Ability to maintain consistent and high levels of performance.
Ability to work in a time-sensitive, fast-paced environment.
Proven track record of following up and driving projects or action items to conclusion.
Demonstrate ownership and execution of primary responsibilities, anticipate needs and solve issues quickly/effectively.
Strong ability to multi-task projects across groups.
Ability to engage with internal/external stakeholders to coordinate meetings/travel.
Strong verbal and written communication skills
Ability to think beyond the task to the overall project objectives and improve processes.
Ownership mindset for projects and ability to follow-up and see projects through to completion.
Maintain a consistent work schedule regarding work times.
Provide timely notice when a change in the work schedule is required.
Strong working knowledge of Word, Excel, PowerPoint, and Outlook.
Ability to learn salesforce.com, Power BI, and other tools.
Ability to lift up to 10 lbs. boxes containing documentation.
Ability to work beyond normal office work hours will be required.
The role will be supporting team members in multiple global time zones.
Willingness to remain in contact after-hours/weekends as necessary.
May need to travel to set up meetings or events periodically.

Responsibilities

Serve as the right-hand partner to the executives managing calendars, scheduling meetings, video calls, and travel.
Coordinate travel logistics including flights, accommodations, and itineraries.
Anticipate needs and proactively address challenges before they arise — you’re the kind of person who’s always “on it.”
Coordinate in person or virtual meetings for both internal and external needs, including townhall meetings, leadership meetings, annual budget meetings, etc.
As needed, take, prepare and distribute meeting minutes on a timely basis with follow-up of “action items” to accomplish tasks on time and on budget.
Manage travel arrangements, expense reports, review expense approvals etc.
Review, email / print requests for approval (e.g.: CAF’s, expense approvals, etc.) on a daily basis, and ensure that all requisitions are addressed and vetted in accordance with the company policies / authority matrix.
Manage invoices as needed.
Prepare required materials for meetings or projects (which could include PowerPoint presentation word documents, excel spreadsheets, etc.)
Participate in special projects as requested that requires administrative support or coordination.
Always maintain the highest level of confidentiality as this person will be exposed to sensitive information frequently.
Exhibit initiative and follow-through to help leadership and the team achieve priorities and results.
Identify areas where you can provide assistance and pursue the opportunity to do so.
Communicate on a timely basis the status of tasks, especially if and when the timely completion of tasks is falling behind.
Continuous and consistent performance of administrative tasks, including but not limited to, ordering supplies, making photocopies, scanning of documents, preparing expense reports, etc.
Maintain and be able to access key contracts for the group.