Executive Assistant

Syneos Health • Morrisville, NC

12d

About The Position

Executive Assistant Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress. Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support. Discover what your 25,000 future colleagues already know: Why Syneos Health • We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program. • We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life. • We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress. Job Responsibilities Syneos Health® is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities. Our Clinical Development model brings the customer and the patient to the center of everything that we do. We are continuously looking for ways to simplify and streamline our work to not only make Syneos Health easier to work with, but to make us easier to work for. Whether you join us in a Functional Service Provider partnership or a Full-Service environment, you’ll collaborate with passionate problem solvers, innovating as a team to help our customers achieve their goals. We are agile and driven to accelerate the delivery of therapies, because we are passionate to change lives. Discover what our 29,000 employees, across 110 countries already know: WORK HERE MATTERS EVERYWHERE Why Syneos Health We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program. We are committed to our Total Self culture – where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people. We are continuously building the company we all want to work for, and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives – we’re able to create a place where everyone feels like they belong. JOB SUMMARY Performs complex and confidential administrative duties requiring ability to work independently with minimal supervision using discretion and independent judgment. Responsibilities typically include collecting and analyzing data to produce reports with high utilization of PC-based software packages, processing spreadsheets, and graphics, etc.

Requirements

• High school education plus significant experience providing specialized administrative support to C-suite, or equivalent combination of experience and education.
• Familiarity with pharmaceutical business, medical terminology, and financial/business terminology.
• Superior proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar.
• Accurate and efficient keyboard skills are necessary.
• Requires flexibility, openness to suggestions, highly effective verbal, written, interpersonal and team-oriented skills with ability to interact with staff from multiple departments.
• Possesses strong analytical skills with ability to work independently and carry out detailed instructions, perform several tasks simultaneously, to organize and prioritize work while meeting aggressive deadlines with accuracy and attention to detail.

Nice To Haves

• Some college courses preferred.

Responsibilities

• Reviews, prioritizes and responds to incoming mail, voicemail, email, and confidential documents. Determines if executive action is required.
• Communicates with Executive staff and all levels of personnel inside and outside the company to gather and convey information pertaining to executive’s office and responsibilities.
• Reviews and prioritizes activities, takes action and escalates critical matters. Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.
• Assists clients, customers, or others with general information in a professional manner. Acts as an information source on organizational policies and procedures.
• Maintains Executive(s) global schedule and calendar. Schedules business meetings both inside and outside of the office via an electronic calendar.
• Gathers, compiles, and reports information relevant to departmental needs and projects including those of a confidential nature.
• Prepares presentations, tables, charts, memorandums, reports, and other material as needed for executive meetings.
• Participates in planning functions and executing events.
• Initiates required administrative reports.
• Sets up and administers filing systems.
• Manages travel arrangements including preparing detailed itineraries for each trip.
• May assist in developing, implementing, and monitoring internal operating systems and procedures.
• Gathers information, searches files and records, and makes personal contacts to obtain specific information in order to prepare detailed reports and compose correspondence.

Benefits

• The benefits for this position may include a company car or car allowance, Health benefits to include Medical, Dental and Vision, Company match 401k, eligibility to participate in Employee Stock Purchase Plan, Eligibility to earn commissions/bonus based on company and individual performance, and flexible paid time off (PTO) and sick time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees