Executive Assistant

Nominal • Washington, DC

44d • Onsite

About The Position

As Executive Assistant to the Head of Federal, you will provide high-level administrative, strategic, and logistical support in a dynamic, fast-paced environment. We’re looking for a seasoned Executive Assistant to serve as the Head of Federal’s right hand and trusted partner — someone who can anticipate needs, manage sensitive information with discretion, and keep complex stakeholder workflows moving smoothly.
This is a highly visible role with exposure across executive leadership, internal cross-functional teams (Revenue, Product, Legal, Security, Finance), and external partners across the federal ecosystem. You’ll be deeply embedded in the rhythm of the business and play a critical role in enabling the Head of Federal to operate at maximum leverage.
You’ll serve not only as a logistics powerhouse but also as a strategic operator who can bring structure, follow-through, and calm to high-stakes, high-velocity work.

Requirements

• 5+ years of experience supporting senior executives (VP/C-level), ideally in high-growth startups or similarly fast-paced environments.
• Exceptional organizational skills: ability to manage multiple priorities and shifting plans with discretion and grace.
• Strong judgment and business acumen, especially around sensitive and confidential matters.
• Excellent written and verbal communication skills.
• Advanced proficiency with Google Workspace, Slack, Notion, and modern calendar/email management tools.
• High emotional intelligence and interpersonal skill; capable of representing executive leadership internally and externally.
• Comfort operating in a regulated, high-stakes environment (government/defense experience is a plus but not required).
• Willingness to be responsive outside typical business hours as needed; occasional travel may be required.
• Excited to work in-person from our DC or NYC office 5 days/week (or aligned with the Head of Federal’s location expectations).

Responsibilities

• Manage a highly dynamic calendar, prioritizing strategic time allocation across meetings, travel, deadlines, and focus time.
• Own inbox triage and communications support, with increasing autonomy over time.
• Arrange detailed domestic travel (and occasional international travel) including flights, accommodations, itineraries, and reservations.
• Draft and edit correspondence, internal updates, and stakeholder-facing notes as needed.
• Coordinate logistics for government customer meetings, industry partner meetings, and internal deal reviews — including room bookings, attendee management, agendas, and follow-ups.
• Maintain a high bar for professionalism and discretion when interacting with federal stakeholders and mission partners.
• Support preparation for meetings by gathering briefing materials (account context, prior notes, internal stakeholders, objectives).
• Help manage a high-volume network of internal and external contacts (program offices, primes, integrators, partners, and internal execs).
• Act as an extension of the Head of Federal: anticipate priorities, unblock bottlenecks, and maintain operating cadence.
• Drive operational hygiene: track action items, follow-ups, deadlines, and ensure important threads close.
• Support planning and coordination for key moments (onsites, field visits, customer workshops, executive briefings, conferences).
• Plan and coordinate federal-focused travel and onsite schedules (including multi-stop itineraries, meeting sequences, and time-zone optimization).
• Coordinate in-office visits for customers, partners, and stakeholders alongside Office Management/Workplace teams.
• Collaborate with Facilities and IT to ensure seamless in-person meetings and secure visitor experiences.
• Take ownership of special projects (professional and light personal), ensuring high-quality execution and reliable follow-through.

Benefits

• 🏥 100% coverage of medical, dental, and vision insurance (with HSA contribution)
• 🏖️ Unlimited PTO and sick leave
• 📱 Cell phone reimbursement
• 🏃🏾‍♀️ Wellness stipend
• 🥕 Carrot for family planning
• 🍽️ Free lunch, snacks, and coffee
• 🚀 Professional Development Stipend
• ✈️ Annual company retreat

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed