Executive Assistant

Muhlenberg Job Corps Center•Greenville, KY

26d

About The Position

We have an exciting new job opportunity for you at the Muhlenberg Job Corps Center! We are currently seeking energetic, talented applicants! At Insights Training Group LLC, we see every day as a chance to create a positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. Come join our amazing team! We offer a competitive salary and a full comprehensive benefit package to?full-time employees: Medical – 3 Tier Options - Health Savings Account – Live Health Online Dental Vision Employer Paid Life and AD&D – 1 x annual Earnings Employer Paid Short-term Disability Employer Paid Long-term Disability Voluntary Life Insurance Voluntary Accident and Critical Illness Employee Assistance Program 401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay Tuition Reimbursement Bereavement Leave Sick Time Vacation Time 12 Paid Holidays "Equal Opportunity Employer, including veterans and individuals with disabilities." Job Summary: Provides administrative support to the Center Director. Maintains schedules, reports control, and significant incident report log.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. Above average public speaking skills and experience in the same; above average verbal and written skills; above average problem solving skills; computer literacy specifically Internet, Email, Word , Excel and Outlook.
High school diploma or general education degree (GED) required.
One-year experience preferred.
Must be proficient in MS applications including Word, Excel, and PPT.
Valid state driver’s license required.

Nice To Haves

Associates in Business Degree preferred.

Responsibilities

Composes routine and general type correspondence requiring knowledge of subject matter.
Answers and screens incoming calls to Center Director’s office and screens visitors.
Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
Reviews incoming and outgoing correspondence and distributes same, making notes as to action taken and follow up on commitments and assignments.
Contacts Directors and Managers to relay information from the administrative office.
Edits correspondence from various departments written for the Center Director’s signature.
Develops and maintains a comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
Maintains reports control log; reminds management staff of pending due dates.
Maintains significant incident report log; reminds responsible staff of pending due dates.
Prepares special reports by pulling data from the Job Corps Suite of Applications.
Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
Attends meetings and prepares and distributes minutes of these meetings.
Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL.
Models, mentors, and monitors career success standards.
Ensures the safety, health, and security of students, staff, and property.
Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
Maintains good housekeeping in all areas and complies with safety practices.
Helps students become more employable through continuous reinforcement.
Participates in PRH mandated staff training.
Performs other duties as assigned within the individual’s scope and capabilities.

Benefits

Medical – 3 Tier Options - Health Savings Account – Live Health Online
Dental
Vision
Employer Paid Life and AD&D – 1 x annual Earnings
Employer Paid Short-term Disability
Employer Paid Long-term Disability
Voluntary Life Insurance
Voluntary Accident and Critical Illness
Employee Assistance Program
401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay
Tuition Reimbursement
Bereavement Leave
Sick Time
Vacation Time
12 Paid Holidays