Executive Assistant

GC AI • Provo, UT

11h • Hybrid

About The Position

As our Executive Assistant and Office Administrator, you'll be the go-to person for keeping our CRO and CMO productive and our Utah office running smoothly. You'll support these leaders while owning day-to-day office operations. This is a multifaceted role perfect for someone who thrives in a startup environment, anticipates needs, and enjoys both strategic support and practical tasks.

Requirements

• 1-2 years of experience in an administrative, executive assistant, office coordinator, or similar role (experience in a startup, tech, or fast-paced environment is a plus)
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
• Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked
• Excellent written and verbal communication skills; professional and polished in all interactions
• Tech-savvy and quick to learn new tools
• Comfortable working in a hybrid/remote-aware company with some in-office presence required
• Discreet, trustworthy, and able to handle confidential information
• Bachelor's degree or equivalent practical experience preferred
• Enthusiastic about AI and legal tech, a curiosity about our mission is a big plus!

Responsibilities

• Provide comprehensive administrative support to CRO/CMO, including complex calendar management, scheduling meetings across time zones, and coordinating internal/external stakeholders
• Handle travel arrangements, itineraries, expense reports, and reimbursements with accuracy and efficiency
• Prepare materials for meetings, presentations, events, and follow up on action items
• Serve as the primary office administrator for our Utah location: manage office supplies, vendor relationships, facility maintenance, and workspace organization
• Coordinate office events, team offsites, lunches, and visitor logistics to foster a positive and productive environment
• Assist with onboarding new hires in the Utah office, including setup of workstations, access credentials, and local orientation
• Screen and prioritize communications (email, phone, Slack) on behalf of executives, responding or routing as appropriate
• Maintain confidentiality while handling sensitive information and supporting high-stakes projects
• Contribute to special projects and ad-hoc tasks to support company growth and operational needs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level