Executive Assistant

Optimum RV•Ocala, FL

About The Position

Optimum RV is seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, growth-oriented environment. The ideal candidate is detail-driven, anticipates needs, and serves as a trusted partner to executive leadership.

Requirements

2+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting executives
Exceptional organizational, time-management, and multitasking skills
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Advanced proficiency in Microsoft Office and Google Workspace (Outlook, Excel, Word, PowerPoint, Docs, Sheets)
Ability to adapt quickly, work independently, and anticipate executive needs

Nice To Haves

Experience supporting C-suite leadership preferred

Responsibilities

Provide high-level administrative support to executive leadership, including calendar management, travel coordination, and meeting preparation
Act as a gatekeeper and liaison between executives, internal teams, and external partners
Prepare, proofread, and manage correspondence, presentations, reports, and confidential documents
Coordinate executive meetings, board meetings, and special projects, including agendas, materials, and follow-up actions
Track deadlines, action items, and priorities to ensure timely execution
Handle sensitive and confidential information with the highest level of discretion
Assist with operational, HR, or finance-related administrative tasks as assigned
Support company initiatives, events, and executive-level communications
All other responsibilities as assigned.