Executive Assistant

SpaceX • Washington, DC

6d • $80,000 - $140,000 • Onsite

About The Position

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.
EXECUTIVE ASSISTANT
RESPONSIBILITIES:
Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required
Perform potentially confidential and complex administrative duties involving Outlook, Teams, Confluence, Excel, Word, and PowerPoint including, typing letters, creating/updating spreadsheets, creating/maintaining confluence pages and compiling presentations
Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, budget planning and invoicing, onboarding new department members, space planning, and strategy development for efficiencies among teams
Manage SpaceX site visits by team members and external stakeholders to ensure an excellent experience. Duties include but are not limited to: submitting visitor security information, reserving meeting room space, arranging catering, compiling presentation materials and gifts
Provide general support for various departments including but not limited to: Sales and Satellite Policy
Organize, manage, set up and attend events including but not limited to: team gatherings, customer events, SpaceX’s presence at conferences and associated events
Other duties as assigned

Requirements

• Bachelor’s degree
• 3+ years of administrative experience in an office setting

Nice To Haves

• Experience supporting a high-level executive in a fast paced, start-up environment
• 5+ years of professional experience and strong computer literacy
• 5+ years of experience with Microsoft Office applications and project management software tools
• Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately
• Superior organizational skills including excellent written and verbal communication
• Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
• Proven experience managing multiple projects simultaneously and autonomously

Responsibilities

• Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required
• Perform potentially confidential and complex administrative duties involving Outlook, Teams, Confluence, Excel, Word, and PowerPoint including, typing letters, creating/updating spreadsheets, creating/maintaining confluence pages and compiling presentations
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
• Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, budget planning and invoicing, onboarding new department members, space planning, and strategy development for efficiencies among teams
• Manage SpaceX site visits by team members and external stakeholders to ensure an excellent experience. Duties include but are not limited to: submitting visitor security information, reserving meeting room space, arranging catering, compiling presentation materials and gifts
• Provide general support for various departments including but not limited to: Sales and Satellite Policy
• Organize, manage, set up and attend events including but not limited to: team gatherings, customer events, SpaceX’s presence at conferences and associated events
• Other duties as assigned

Benefits

• Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan.
• You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks.
• You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year.
• Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level