Executive Assistant – Growth Opportunity in Trade Show Industry

Exhibit Pros•Las Vegas, NV

32d•$25 - $35

About The Position

Are you an ambitious, tech-savvy professional looking for a dynamic and growth-focused opportunity? Do you thrive in fast-paced environments and excel at organization, communication, and problem-solving? Exhibit Pros is seeking a highly skilled Executive Assistant to provide critical support to our leadership and project management teams. This role is ideal for a detail-oriented professional who can learn quickly, adapt to new technology, and effectively manage multiple projects. As an Executive Assistant, you will be responsible for high-level administrative support, managing project coordination tasks, handling client communications, and ensuring the seamless execution of trade show projects. This position offers a clear career path for advancement in our fast-growing company.

Requirements

An associate’s degree or administrative training is preferred
Highly organized with excellent time management skills and the ability to prioritize projects
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer Google Suite, skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint

Responsibilities

Must be able to learn quickly and retain newly learned information
Excellent Verbal and written Communication Skills
Detail and accuracy are extremely important for this role
Provide high-level administrative support to executive leadership and project managers
Management & completion of multiple trade show forms
Regularly engages with clients via email and phone to maintain client accounts
Will be trained in developing bids, processing orders
Will be trained on several project management platforms, Monday.com, Exhibit force, Hubspot
Adept in technology - proficient with common computer programs, including Google suite, Microsoft Office and Excel. It’s important that you are familiar with Gmail apps, Acrobat, and Creating PDFs
Accountable for collaborating with vendors, shipping, graphics, etc...
Ability to multitask and switch focus quickly
Ability to Prioritize complex event trade show planning/coordination streamlining through consistent and transparent communication
Ability to effectively manage projects
Processing work orders, submittals, and material requisitions
Math skills are a must, and comfortable with measurements
Communicating travel needs for employees based on project